Please submit a cover letter for a complete application packet.
DESCRIPTION
Reporting to the Dean of the Rady School of Management, the Assistant Dean of Administration serves as a strategic administrative and operational officer for the Rady School of Management. The Assistant Dean of Administration is a key leader in strategic planning, policy development and executive problem solving.
This position is the Rady School's Chief Financial Officer and also has administrative leadership responsibility for key operational departments: human resources, academic personnel, facilities and information and IT/computing technology. This position directs 5 department managers, 2 staff direct reports, and 32 additional indirect reports.
The Rady School of Management Assistant Dean of Administration provides school-wide leadership and planning in the areas of finance, accounting, staff human resources, academic personnel, facilities and capital planning, and information technology. The position directs the Rady School's operating budget, research funding and sponsored projects, philanthropic gifts, risk management, and the capital budget and directs timely, accurate financial reporting. The individual provides information and counsel to the Dean of the Rady School of Management on short- and long-term financial management issues to implement the School’s plans and to advance the pursuit and achievement of excellence and innovation in education and research. The Assistant Dean of Administration serves as the principal back up for the Dean for all financial matters.
The position is responsible for all financial and compliance management of the School, including financial operations and reporting, financial planning and analysis, and resource stewardship (audit and compliance). This position is the leader for the oversight and approval of all financial policies and procedures related to financial transactions, purchasing, travel, expense reimbursement and reconciliation policies and procedures, independent contractor arrangements, expenditure of research monies, cash handling, credit card actions, etc.
This position directs the creation and distribution of timely and accurate financial statements and budgets at the individual unit level, as well as consolidated for the School. The position oversees and manages the Rady School of Management’s consolidated budgets, develops timely and accurate reports on the School’s financial status, and serves in the critical role as the School’s financial compliance officer. The position interacts with other Rady leaders, ensuring that enrollment/admissions data informs strategic planning and financial operations. Additionally, the Assistant Dean cultivates active, collaborative relationships with campus administration, campus financial offices and other campus entities.
Note: This position has a dotted line relationship to the UC San Diego Office of the Executive Vice Chancellor of Academic Affairs.
QUALIFICATIONS
Experience advising a CEO or top decisionmaker or senior leadership team on issues related to financial management, budgeting, strategic financial planning.
Strong suite of advanced management skills - including organizational, financial, problem solving, negotiating, decision making, strategic planning, research and analysis, and collaboration/communication skills.
Management and supervisory experience: demonstrated excellence in mentoring, and managing a team to promote positive outcomes and /working relationships. Experience coaching managers and front line staff, hiring of staff, delegation and reassignment of tasks, encouraging productivity and quality of work, creation of a collaborative, positive work environment. Strong knowledge of best practices in supervision, creation of teams, operational excellence.
Expert knowledge of financial accounting with demonstrated experience in the planning, development, and management of complex and high dollar volume financial operations involving fund accounting, contract and grants funds, self-supporting activities, capital budgets and operating budgets. Proven experience providing or supervising complex financial analysis, financial reporting, long-range financial planning, year-end activities, and internal financial and audit controls. Proven experience developing financial and programmatic models to analyze complex data, evaluate results and develop recommendations.
Proven experience overseeing financial reporting systems; experience directing the budget process and ongoing budget reports. Experience managing the distribution of timely, accurate financial reports within the confines of a large, complex university financial system.
Proven leadership experience with policies, documentations, and approvals of financial transactions including purchasing, accounts payable, accounts receivable, budget reconciliation, budget projections, cash handling, grant management, and financial reporting and forecasting. Experience creating policies and procedures to result in effective operations and successful audit outcomes.
Very strong ability to quickly evaluate complex issues, seek input of key parties, and identify multiple options for resolution. Strong ability to adapt to rapidly changing operating conditions and resource availability. Proven experience meeting deadlines and working in an environment of complexity and fluctuating priorities. Change management experience.
Communication, collaboration skills. Rapport-building skills. Ability to establish credibility with a broad range of constituents. Experience promoting a climate of fairness, cooperation and professionalism.
Theoretical and working knowledge of human resources, payroll, and academic personnel management policies and procedures. Experience providing leadership and decision making in addressing complex, confidential, and sensitive matters. Negotiation and mediation skills pertaining to personnel issues related to faculty, union represented staff, other staff; experience determining complex compensation/retention strategies and packages for faculty.
Graduation from college, preferably at the Masters level with a major in Accounting, Economics, Business Administration, or an allied field, and six years of experience in budget analysis or administration in a complex environment; or an equivalent combination of education and experience. Strong demonstrated background in fund accounting and financial administration.
Thorough knowledge and experience overseeing contract and grant activity.
Thorough knowledge and skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively.
PREFERRED
Experience at a University of California UC campus or similar sized university: knowledge of and experience with pre- and post-award administration, extramural funds, business contracts, state funds, gifts and endowments, graduate student financial aid/fellowship, enrollment revenue, professional school fees.
Experience as a chief financial officer, ideally in a large university setting in a revenue-generating or self-supporting unit or other large complex organization directing budgets, transfers of funds, monitoring research grants, revenue, and other funds. Experience serving as the ultimate approver of department/school-wide financial transactions using multiple, complex, sophisticated systems; experience leading the transition of a complex financial system. Experience directing operations using a system such as the Oracle Financial Cloud, Concur, or similar multifaceted, complex online financial system.
In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies including: OMB 110, 133, A21, Cost Accounting Standards, FDP, SAS 112.
Experience with Academic Personnel and Staff HR issues at a large university related to compensation, research/relocation packages, tenure process; complex staff recruitment, compensation, employee relations policies; experience managing in a union environment; experience problem solving related to sensitive and complex compliance/legal issues, Fair Labor Standards Act and other laws surrounding the employment of faculty and of staff, employment/compensation best practices, etc.
SPECIAL CONDITIONS
Job offer is contingent on clear Background Check.
This position is classified as "Manager Senior Professional". It is exempt (not eligible for overtime). Occasional evenings and weekends may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community - https://ucsd.edu/about/principles.html.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
