University of Wisconsin-Madison: Division of Facilities Planning & Management
Location: Madison, Wisconsin
Type: Full Time
Internal Number: 265946
The Chief Financial Officer for Facilities Planning & Management (FP&M) provides financial management leadership and oversight for a full-spectrum facilities management organization with annual operating budgets in excess of $300 million and capital projects in excess of $750 million. This position serves as a trusted advisor to FP&M's Associate Vice Chancellor and Deputy Associate Vice Chancellor and works in partnership with FP&M's department directors to plan, develop, and implement financial strategic priorities for all FP&M units. The CFO supervises all aspects of FP&M's financial operations, including the development of operating budgets and financial reports, oversees the capital cost accounting function for numerous construction projects with multiple funding sources, monitor financial performance and conduct financial analyses to inform operational resource allocations, and lead efforts to ensure strong internal financial controls.
The Division of Facilities Planning and Management (FP&M) is a full-spectrum facilities management organization for a campus with nearly 400 buildings and 938 acres. FP&M's mission is to provide excellence in facilities and services for our university community.
Financial Planning, Reporting and Analysis
Develop and communicate annual operational and capital budgets as well as budget process with leadership teams and directors.
Participate in both the development and oversight of organizational financial planning and specify long and short-term goals, targets and objectives.
Coordinate with leadership and directors as needed to ensure fiscal practices are in accordance with UW-Madison guidelines along with state and federal regulations.
Set and monitor organization financial metrics and targets.
Develop and monitor FP&M's cost recovery model and functions. Set rates to ensure full cost recovery.
Develop, implement and explore strategies and programs to advance cost savings and efficient financial operations at a division-wide level.
Proactively advise and educate FP&M leadership on all financial issues and developments.
Recommend and maintain system of internal controls to safeguard the financial integrity of the division.
Represent organization in external audits of FP&M operations.
Accounting and Business Operations
Oversee and ensures timely and accurate accounting for division business transactions.
Manage accounting function for UW-Madison capital building projects, including UW-managed, All Agency, in-house remodeling, and State-managed projects: develop financial models, cash flow schedules, and agreements; implement project controls; and oversee timely collection of project funds from campus departments.
Manage revenue cycle, accounts receivable, billing and related processes.
Supervision of Staff
Manage the resources, staff, and operating budget of FP&M's financial/accounting group.
Lead staff in delivering excellence in service to both internal and external customers.
Maintain a positive and supportive work environment for staff while promoting a culture of employee engagement, inclusion, diversity and development.
Serve as a representative of the Division of FP&M in financial discussions and participate as a member of FP&M's facilities leadership team.
Maintain collaborative, ongoing and positive working relationships utilizing an open dialogue.
Attend professional development workshops, professional association meetings and conferences to stay current with state-of-the-art methods and practices, network with peers and continue learning.
Maintain membership in professional organizations.
20% Directs strategic planning initiatives and establishes objectives for multiple finance functional areas to ensure appropriate use of financial, administrative, and staffing resources and alignment with the strategic plan
10% Determines personnel needs and the personnel resource allocation plan
15% Oversees, reviews, develops, recommends, and implements policies and procedures for internal and external financial reporting, budgeting and financial operations
15% Participates in the development, maintenance, and monitoring of automated financial information systems and budgets, and disseminates updates and results to leadership when appropriate
20% Serves as a divisional representative and subject matter expert to institutional leadership and internal and external stakeholders providing financial direction and information, fostering collaborative relationships across multiple functional areas, and representing the interests of the division
15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
5% Participates in processes that facilitate construction management projects; including financial reviews, payment coordination, and debt service
10 years of progressively greater experience in financial accounting and management required, including a demonstrated knowledge of modern financial systems required.
Experience in financial reporting, budgeting and planning in a large, complex organization.
Experience developing and maintaining strong internal financial controls, including oversight of regulatory requirements, auditing, and risk management.
Experience with capital budgeting, cash flow management, and operating budgets strongly preferred.
Demonstrated knowledge of cash and accrual-based financial reports, government accounting, purchasing, billing, accounts payable, cost allocation, and cost recovery modeling.
Excellent abstract reasoning skills with a proven ability to identify and analyze complex financial situations and recommend effective courses of action to organization leadership.
Previous supervisory experience required, including the ability to coach, mentor, and support staff in creating a positive and inclusive work environment.
Strong oral, written, and interpersonal communication skills along with a record of accomplishment establishing effective working relationships with multiple constituencies.
Demonstrated ability to respond to daily challenges while staying focused on long-term goals.
Bachelor's Degree; major studies in accounting, business, finance, or related fields
Master's Degree; Master of Business Administration or related advanced degree
About University of Wisconsin-Madison: Division of Facilities Planning & Management
The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of the University of Wisconsin-Madison campus in support of the university’s education, research, and outreach activities. FP&M works behind the scenes to coordinate campus planning, manage design and construction, maintain and operate buildings and grounds, supply utility services, ensure health and safety, and provide parking and transportation services. Our campus customers include anyone who works, studies, visits, or lives on campus.