Details
Posted: 05-Jul-22
Location: Austin, Texas
Type: Full Time
Required Education: Masters
Salary: $125,000
Categories:
Accounting
Preferred Education:
Masters
Internal Number: R_00020931
Job Posting Title:
Chief Financial and Administration Officer, Texas Global
Hiring Department:
Global Engagement
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Details:
General Notes
The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 51,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.
Texas Global advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.
Purpose
Lead, oversee and direct the financial and business operations for the Global Engagement portfolio, providing leadership for financial and budgetary planning, payments, procurement, and human resource transactions. Oversee the development and streamlining of business processes in accordance with applicable regulations/procedures. Serves as an integral member of the strategic leadership team. This position reports to the Senior Vice Provost for Global Engagement.
Responsibilities
- Support the Senior Vice Provost for Global Engagement by providing clear and concise budgetary information based on the oversight of all financial and business functions of the organization. Incumbent is tasked to supervise and manage finances for accuracy and alignment with the goals of the Senior Vice Provost for Global Engagement and the University including, but not limited to: budget reporting and forecasting, accounting, account reconciliations, purchasing, payables, and cash management in accordance with applicable regulations, policies, and procedures. Assist with income projections, enrollment modeling, and management of endowed and grant accounts. Monitor and maintain accurate and up-to-date budgets and accounts for state appropriated funds, endowments, gifts, grants, and revenue. Financial oversight for the Office of the Senior Vice Provost for Global Engagement portfolio, includes the following units: Global Innovation Lab, Global Engagement and Strategy, Education Abroad, English Language Center, International Student and Scholar Services, External Relations and Communications, Global Risk and Safety, and Financial Business Services. Incumbent is also required to manage complex partnerships, develop and approve budgets, and liaise with the Office of Sponsored Projects and Business Contracts Office for all portfolio-related contractual matters. Support the Senior Vice Provost to establish global gateways including but not limited to, working with international organizations, legal and accounting firms in multiple countries.
- Provide oversight of all HR matters for the Global Engagement portfolio, including financial and resource planning guidance and support across the unit to ensure operational effectiveness. Monitor and respond to inquiries regarding personnel by ensuring staffing levels are in place to support the Global Engagement portfolio.
- Lead the overall operating and budget process for the Global Engagement portfolio; review and analyze budget requests; collaborate with unit directors on requests; and participate in financial and budget meetings. Review operating budgets to analyze trends affecting budget needs, including international and learning abroad enrollments. Develop operational, financial, and statistical reports, both regular and one-time in nature, from various data sources using a variety of advanced data processing and analysis techniques. Integrate appropriate financial and nonfinancial data into consolidated reports to aid management decisions at all levels of the portfolio. Prepare monthly, quarterly and annual financial and budget reports for the Senior Vice Provost as well as unit Directors and the Provost’s Office, as applicable. Coordinate with the Provost’s Office on the development of the five-year plan for the Global Engagement portfolio.
- Supervise, train, evaluate, and provide guidance to finance and HR staff in units reporting to the Global Engagement portfolio. Ensure proper training of staff and compliance for all business operations and that human resources practices, principles, and ideologies are in alignment with the organizational effectiveness goals of the Senior Vice Provost for Global Engagement and the University.
- Monitor processes for appropriate internal controls, assess operational processes and make recommendations for improvements, and ensure compliance with University policies and procedures, state and federal laws and regulations.
- Review and approve invoices, purchasing, reimbursements, and journal entries and ensure the timely and accurate processing of all financial transactions and HR documents.
- Conduct and participate in special projects, as assigned. Use independent judgment, knowledge of University procedures, and resourcefulness to develop and implement detailed project plans. Operate with a high degree of autonomy and establishes strategic direction for multiple functions.
Working Conditions
Work in a shared office environment. Work around standard office conditions. This position is located in Austin, Texas. This position is eligible for a hybrid working arrangement.
Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.
UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.
Required Qualifications
Master's degree in business administration, accounting, finance or similar field. Twelve years of business management, professional level accounting, and/or financial experience at a large organization to include at least three years of supervisory experience. Progressively responsible experience in planning, forecasting, financial analysis and report production. Budget management experience. General human resources experience or knowledge. Superb interpersonal, oral and written communication skills. Ability to problem solve and research financial inquiries. Effectively prioritize and perform multiple tasks. Proven ability to show initiative and demonstrate a strong work ethic. Ability to exercise sound independent judgment, be tactful, and diplomatic. Experience managing and identifying complex and fragmented processes and building in controls to minimize errors and promote efficiency and consistency while ensuring compliance with established policies. Equivalent combination of relevant education and experience may be substituted as appropriate. Experience handling confidential information. Strong communicator capable of building a team atmosphere. Proficiency with Excel. Professional demeanor.
Preferred Qualifications
Prior experience with financial administration at the University of Texas at Austin, including interaction with the university’s administrative applications such as Workday/HRMS, FRMS, DEFINE and budgeting activities. Experience with COGNOS, report writing packages, and business intelligence tools.
