Registrar/ Institutional Research Specialist

Statement of Job:

The University of Maine at Fort Kent is seeking to hire a Registrar / Institutional Research (IR) Specialist.  The Registrar /IR Specialist reports directly to the President/Provost. This position supervises staff within the Registrar's office and provides both traditional and online course offerings in a variety of formats. The position requires a unique combination of strong leadership, technical, and interpersonal skills. The Registrar must create and maintain collaborative working relationships with institutional leadership, faculty, and staff to support University programs and policies as established by federal, state, administrative, and academic entities. The Registrar acts as the central authority on academic policy and student records, and is responsible for the maintenance and integrity of all academic records, and the Student Information System in which they are stored. In the capacity as the IR Specialist, key responsibilities include generating university surveys and providing institutional data reports to inform and guide campus assessment.

Essential Duties:

• Oversees all operations in the registration process, including but not limited to record creation, academic calendar maintenance, priority registration scheduling, course schedule building, classroom assignment, final exam scheduling, grade processing, transcript issuance, and student enrollment verification.
• Supervises Transfer Officer and oversees all operations in the transfer credit process and prior learning assessment credit process. Responsible for timely transcript evaluation and posting of credit.
• Administers electronic course catalog entries in the Student Information System (SIS), updating entries as needed throughout the academic year. Develops and maintains the Academic Calendar in collaboration with other Registrars in the University of Maine System and directs publication of catalog to each institution's web site.
• Supervises institution's VA School Certifying Official (SCO). Stays up to date on required training and applicable policies for military and veteran benefits.
• Administers beginning of term processes in the SIS, including creation of terms and sessions, term activation of students, assigning permissions for students to register, and creating security roles for students.
• Administers end of term processes in the SIS, including repeat and replace processing, batch program discontinuation of inactive students, academic action processes, communication with students relating to academic actions, and Dean's List processing.
• Oversees degree audit functionality. Responsible for ensuring timely issuance of academic degrees and certificates while enforcing compliance with undergraduate catalog requirements. Directs production and mailing of diplomas.
• Submits regular enrollment files and degree verification files to the National Student Clearinghouse (NSC). Primary administrator of each institution's NSC account and all associated functionalities.
• Establishes and maintains collaborative and effective working relationships with a diverse group of leaders across the University of Maine System (UMS). Serves on various committees and advisory groups within the university as well as within the UMS, most notably the UMS Registrar Group.
• Serves as Security Liaison. Adds, maintains, and revokes security permissions as needed for all faculty and staff.
• Develops, evaluates, interprets, and enforces departmental, University, and UMS policies, procedures, and strategies relative to the academic mission of each university as well as the UMS.
• Serves as the Institutional Research (IR) associate. Responds to IPEDS, NECHE annual report, US News, Petersons, and Princeton Review surveys, et al.  Compiles and publishes Common Data Set annually. Serves as IPEDS key holder. Provides ad hoc reports and IR services to other departments as needed.
• Enforces the provision of the Family Education Rights and Privacy Act (FERPA) and acts as each university's chief compliance officer for FERPA.
• Certifies participation eligibility for all student athletes in intercollegiate athletics.
• Provides technical leadership of SIS; participates in the evaluation of a variety of third-party software that connects to or integrates with the SIS.
• Manages the planning and execution of annual Commencement activities.
• Based on the qualifications and experience of the successful applicant, the salary range for this position is $55,000 to $60,000 plus a 10% employer contribution to the UMS retirement    Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents.  The UMS is a recipient of   the Wellness Councils of America’s Well Workplace Award and offers wellness programs.

About the University:

UMFK’s mission is to nurture and engage a diversity of undergraduate learners and aspiring professionals through affordable, technologically-enhanced, and professionally-focused educational programs. The faculty, staff, and surrounding communities help students develop into engaged and productive citizens who appreciate the natural environment and cultural opportunities in the immediate area and across the globe.

Taught by full-time faculty, our average class size is 16 students to one faculty member. Our students come to us from throughout the United States as well as approximately 30 countries.

The great outdoor environment of the St. John Valley at the northern stretch of the Appalachian Mountains and forests of New England provides UMFK with abundant resources for learning and research, as well as easy access to the joys of outdoor sports and nature activities. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation. UMFK is the only institution in the United States located at the center of the French culture of northern Maine, eastern New Brunswick, and western Québec, offering opportunities for students to study and live in a bilingual region.

Qualifications:

Required:

Bachelor's degree with progressive experience in a student records environment within an accredited higher education institution.

Ability to deal effectively with University faculty, students, administrators, and staff, as well as various outside organizations and agencies in enforcing key University academic policies.

Preferred:

• Demonstrated ability to identify needs for and implementation of improvements to policies, practices, and/or procedures.
• Experience with or knowledge of secondary to post-secondary dual enrollment and/or dual degree programs.
• Strong interest in acting as an advocate for both faculty and students through direct and indirect interaction.
• Excellent communication, leadership, and organizational skills.
• Experience managing complex records systems and computer systems in a student records office.
• Successful supervisory experience in a people-oriented environment.
• Excellent technical, analytical, and problem-solving skill

Other Information:

Materials must be submitted electronically via ‘apply for job’ on posting at https://umfk.hiretouch.com/. You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications.  You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form.

Review of applications begins immediately.

The successful applicant is subject to appropriate background screening.

Employees in the University of Maine System are required to comply with UMS COVID protocols which currently include, but are not limited to, being vaccinated, obtaining a qualified vaccination exemption, and/or participating in regular COVID testing.  Further information can be found here.

The University of Maine at Fort Kent is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies:  Office of Equal Opportunity, University of Maine, 101 North Stevens Hall, Orono, ME 04469, 207.581.1226, TTY 711 (Maine Relay System).