Job Description:

The Associate Controller provides leadership and directs the day-to-day activities of the Institution’s Accounting and Financial Reporting operations.  This position will provide technical accounting expertise for the Institution and helps ensure the integrity of financial information and record keeping via the core Finance administrative systems.  The Associate Controller leads the external audit, preparation of audited financial statements, preparation of UT System and State of Texas Annual Financial Report, and the institution’s implementation of accounting pronouncements.  This position requires significant coordination across the institution, including with executive leadership, and with UT System to ensure that reporting needs are being identified and met.

Scope: Institution wide

Essential Job Functions:

• Provide day-to-day direction for the operations of the accounting and financial reporting teams.
• Develop staff to provide the highest quality services to customers. Ensure staff competency. Provide professional and personal development through sound performance management practices.
• Manages external audit.
• Manage the preparation and distribution of timely and accurate financial statements in accordance with all Generally Accepted Accounting Principles (GAAP) and per established due dates. This includes variance analysis and interim financial forecasts for monthly and annual reporting requirements.
• Prepare and validate the UT System Annual Financial Report and footnote disclosures.
• Prepare the draft audited financial statements and footnote disclosures.
• Manage the distribution of timely, accurate financial and statistical surveys and audit requests per established due dates.
• Implement and maintain procedures to ensure timely, accurate month-end and fiscal year-end accounting close processes.
• Leads implementation of accounting pronouncements, such as those promulgated by the GASB or State, etc.
• Review and revise business processes to ensure best practices are in place and that appropriate internal controls exist to assure compliance with GAAP.
• Serve as accounting subject matter expert on information technology projects.
• Manages State Appropriations and associated reporting.
• Review and approve journal entries.
• Monitor deferred revenue balances to ensure that deferrals are being recognized as appropriate.
• Supervise staff, including hiring, training, performance appraisal, and discipline.
• Assist with ad hoc projects as determined by UTMB leadership.
• Ensure the integrity, accuracy, and validity of data residing in financial systems used for reporting across the university.
• Provide customer service to others as it relates to report requests, training, and analysis on reporting financial and statistical information.
• Ensure financial reporting record retention complies with the UTMB records retention policy.
• Update and maintain departmental policies and procedures, identifying appropriate internal controls for department and providing mechanisms to monitor and enforce compliance.
• Work closely with Finance leadership on annual budget including quarterly reprojections to ensure area stays within the approved annual budget target.
• Prepare and monitor annual operating budgets for departmental costs.
• Stay abreast of new accounting developments and pronouncements and research certain accounting matters as needed or requested.
• Adheres to internal controls and reporting structure.

Marginal or Periodic Functions:

• Performs related duties as required.

Minimum Qualifications:

Bachelor’s Degree in Accounting, Finance or related field and Certified Public Accountant (CPA). Minimum of 10 years relevant work experience with increasing responsibilities and prior supervisory experience.  Depth of experience, education beyond that which is required, and meeting preferred qualifications will be considered for candidates with less than 10 years of related experience.

Preferred Qualifications:

• Master’s degree in related field.
• Related experience at an academic medical center is desirable.

Knowledge/Skills/Abilities:

• Must have a deep understanding of GAAP and experience implementing accounting pronouncements.
• Must have strong skills in the use of information technology.
• Must be able to utilize PeopleSoft and other financial and information technology tools adopted by UTMB for the preparation of all financial reports.
• Requires expertise as a functional user and a strong working knowledge of the technical aspects of reporting and analytic tools.
• Must be able to translate financial reporting needs into specifications to produce useful reports.
• Ability to lead staff of professional and clerical employees involved in financial reporting activities.
• Excellent verbal and written communication skills including the ability to communicate with individuals at all levels within the institution.
• Knowledge of complex accounting systems.
• Demonstrated ability to solve complex problems.
• Ability to analyze/evaluate data and make appropriate decisions and recommendations.
• Strong organizational and planning skills with the ability to manage multiple projects.
• Enhances skills/knowledge by maintaining an active continuing education program.

Equal Employment Opportunity:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.