Business Operations Manager

Arizona State University

Department: Global Outreach and Extended Education (GOEE)

Campus: Tempe

Req ID# 78832BR

Job Description

The office of Global Outreach and Extended Education (GOEE) in the Ira A. Fulton Schools of Engineering is seeking a highly motivated, outgoing, and dynamic Business Operations Manager.

This position is an integral part of our team who will oversee the responsibilities for the HR, financial, and business operations for GOEE. This includes, but are not limited to, budgeting, accounting, staffing, strategic planning, forecasting, data analysis, reporting, sponsored projects support, developing internal procedures, and other functions ensuring adherence with established policies, regulations, requirements and standards of the University and sponsoring sources. This position provides support and guidance on financial, procurement and HR policies and procedures for international program teams.

The incumbent will work closely with GOEE’s Business Operations Specialist to be responsible for performing a variety of administrative and financial functions in a complex academic unit with significant research and global emphasis. The successful applicant will be a self-starter and is able to work independently and with the leadership team to problem solve and handle non-routine situations, interpret guidelines and policies, establish and document processes, coordinate work of others, supervision of staff and student, and someone who can exercise sound judgment in decision-making.

Full-Time/Part-Time: Full-Time

Salary Range:  $62,500 - $86,400 per year; DOE

Close Date:  17-May-2022

Essential Duties

Financial

• Works closely with GOEE leadership and project directors to provide oversight and ownership of the financial operations processes critical to the success of the unit.
• Responsible for all aspects of the department budgets, including preparation, forecasting, and analysis for multiple projects, including online degree, professional programs, and sponsored projects.
• Develops business models for viable and sustainable programs.
• Understands international procurement, vendor and compliance issues and policies to achieve prompt processing of contracts. Advises international team operations on technical matters based on sponsor and ASU policies and requirements.

Human Resources (HR)

• Coordinates personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, salary allocations, or other applicable issues.
• Supervises, hires, trains and develops assigned staff and student employees.
• Leads onboarding process improvement in alignment with current policies, and best practice development.

Administrative

• Prepares or participates in the preparation of financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.
• Develops modeling and forecasting processes for financial, HR and operational activities for GOEE’s portfolio of programs including online degree programs, professional programs and global projects.
• Administers personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
• Participates in development of long-range strategic plan for work unit and coordinates communication of objectives to achieve goals.
• Keeps informed of, interprets, recommends, and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agency; informs staff as changes occur and as needed to achieve successful unit outcomes.

Minimum Qualifications

Bachelor's degree in a related field and six (6) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Ten (10) years of directly related administrative experience which includes three (3) years of supervisory experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of project management, accounting, and budgeting principles and practices
• Experience in performing detailed and complex data analysis and reports to support data-driven decision making process.
• Experience with computer applications (i.e. Excel, QuickBooks, Workday, etc…) in budget creation/forecasting/analysis, word processing, communication, collaboration and reporting.
• Knowledge of business models and forecasting models in higher education
• Experience with budgeting, purchasing, travel, HR and personnel processes in support of grants and sponsored projects
• Evidence of effective communication skills
• Evidence of directly serving customers, clients and/or stakeholders
• Experience working in a fast-paced environment with competing deadlines
• Experience knowledge of supervisory practices and principles
• Experience working with global entities on projects/grants

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; frequently required to stand for varying lengths of time and walk moderate distances to perform work. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions. This position receives regular review of objectives.

Department Statement

The Ira A. Fulton Schools of Engineering Office of Global Outreach and Extended Education (GOEE) leads a dynamic portfolio of global workforce development programs offerings including degrees, professional courses and certification programs working closely with academic units and a global portfolio of industry and government partners.

In addition, GOEE administers a large portfolio international capacity building projects with the US Agency for International Development, US State Department, and other government and industry partners to improve STEM education and workforce readiness in a number of countries including Vietnam, Indonesia, Costa Rica, Mexico and other regions. GOEE programs offer global professionals access to Fulton Engineering's nationally renowned faculty through high-impact learning and development experiences delivered via innovative digital immersion education formats.

If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. To learn more about our team, visit http://asuengineeringonline.com/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply, please go to www.asu.edu/asujobs/ (See Req ID#78832BR), or go directly to: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4525181_5494