Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910
District Values Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Responsibilities: Under the direction of the responsible administrator, assist in the administration, coordination and fiscal analysis of General Fund Unrestricted and Restricted budgets; participate in fiscal year budget preparation of total revenue and expenditures of the general fund; perform a variety of complex accounting analysis and reporting. REPRESENTATIVE DUTIES:
Assist with the coordination and gathering of data and perform highly technical functions supporting yearly budget development and administration of the District General Fund Unrestricted and Restricted Budgets.
Evaluate year-end encumbrances to determine carry over balances and prepare ending balances projection and analysis for General Fund/Unrestricted and special funded projects.
Monitor District-wide General Fund Unrestricted and Restricted budget, revenue and expenditures for variances and to ensure compliance; advise senior management regarding budget adjustments on potential over expenditures and other budget issues; make recommendation for budget adjustments as necessary to meet operational needs.
Provide technical leadership, guidance and analytical support to District wide staff, including deans, directors, project coordinators and vice presidents regarding appropriate accounting methods, budget development and other budget-related issues for General Fund Unrestricted and Restricted Programs.
Assure the timely preparation of complex financial activity reports as necessary for Controller's review; file, maintain and distribute appropriate financial reports and claims with various governmental agencies.
Maintain income records; monitor the collection of funds due and ensure that revenues and expenditures are properly accounted for and distributed to appropriate programs and accounts.
Assist auditors in periodic audits of specially funded projects as well as District's yearly audit; provide for completeness and validity of documentation of financial transactions; compile necessary paperwork for auditors including paid invoices, contracts, time sheets, requested reports and other information as required; respond to auditor questions.
Obtain, review and analyze information concerning relevant new legislation and regulations that impact the District's legal budget and reporting requirements; assist with the development and implementation of procedures to ensure compliance.
Perform related duties and responsibilities as required.
Knowledge and Abilities: MUST HAVE KNOWLEDGE OF:
Principles and procedures of general and governmental accounting as applicable to community colleges.
Generally accepted accounting principles and practices.
Basic principles and practices of budgeting and financial control
Federal, state and local laws, codes and regulations pertaining to community college accounting and financial reporting.
Mathematical principles and procedures.
Principles and procedures of financial and program audits.
Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
Basic principles and practices of fiscal, statistical and administrative research and report preparation.
MUST HAVE ABILITY TO:
Maintain and balance a variety of complex financial records, ledgers and accounts.
Organize and perform professional accounting work.
Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
Interpret and apply federal and state laws, rules and regulations relating to community college fiscal operations.
Research, compile, analyze, interpret, prepare and maintain a variety of complex fiscal, statistical and administrative records and reports.
Prepare a variety of complex financial statements and analyses.
Audit records and invoices for payment.
Perform mathematic computations and other accounting functions with speed and accuracy.
Prepare and administer budgets.
Train assigned project staff in budget establishment and control.
Operate office equipment including computers and supporting word processing, spreadsheet and database applications.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience: Any combination equivalent to: Bachelor’s degree in accounting, finance or related field AND Four (4) years of increasingly responsible professional-level experience in accounting in a community college or related District-level school setting. Please note that government/public related accounting experience may be considered.
Minimum Qualifications: (Faculty and Academic Administrator Positions Only)
Certification as a Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), Certified Internal Auditor (CIA) or other professional designation related to accounting.
Education, skills or experience specifically related to project accounting and budgeting.
Salary Range 37, Steps 1-7, $6,321.22-$7,998.59.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.
As soon as the successful candidate is identified and following the subsequent governing board approval.
Screening Deadline All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, November 26, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Work Schedule: Monday-Friday: 7:30 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
Additional Information: We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to email@example.com.
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)