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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The California Digital Library (CDL) is a collaborative effort of the ten campuses of the University of California. As a UC systemwide library, CDL provides services to and on behalf of the UC system in partnership with the UC campus libraries. As a globally-connected digital library, CDL occupies a unique position between the local UC campuses and the global digital library infrastructure. The primary user base for CDL services and programs includes UC faculty, students, and library staff. The CDL is a unit within the UC Office of the President, has a staff of 70+ and is located in downtown Oakland.
Reporting to the CDL Finance Manager, the Financial Analyst is responsible for working collaboratively across CDL programs to provide comprehensive financial and budgetary services. The incumbent will assume a key role in the annual budget process; produce monthly and quarterly expenditure reports; analyze portfolio spending patterns and trends; manage procurement processes from start to completion; resolve problems associated with budget and vendor transactions; provide backup support for grant analysis and reporting; and ensure the successful operation of CDL financial services. The position interacts frequently with the UC Office of the President financial services units, including the Business Resource Center, Budget Analysis and Planning, and Procurement Services.
The ideal candidate will use advanced professional concepts and organizational objectives to resolve complex problems in creative and effective ways; work on nuanced issues where analysis of situations or data requires an in-depth evaluation of variable factors; and exercise judgment in selecting methods, techniques and evaluation criteria for obtaining results.
The CDL finance team, including the Financial Analyst position, is based in the UC Office of the President downtown Oakland offices. Applicants from outside the Bay Area who live in California and wish to work remotely will be considered.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other characteristic protected by law.
Applicants from outside the Bay Area who wish to work remotely will be considered. This position is not available for H1B sponsorship.
35%Financial Transactions and Policy Compliance: Process, evaluate and reconcile financial transactions, including commitment of funds consistent with delegated authorities, while maintaining appropriate documentation. Review advanced financial transactions and advise CDL managers on complex policies, processes and procedures. Provide resolutions for managing diverse, complex financial variables resulting from varying policies, contract terms and funding uncertainty. Ensure that proper internal controls and accountability are in place with respect to the financial activities of the CDL; comply with university policy and federal and state laws. Manage procurement processes from start to completion. 25%Analytical Support and Reporting: Provide high level analytical support for complex budget, financial, and resource projects. Initiate, design and provide analytical studies, summary reports and background materials. Produce standard and ad hoc monthly financial reports; analyze complex financial data for accuracy; ensure budget transactions are allowable and in compliance. Provide backup support for grant analysis and reporting. 20%Budgetary Activities: Oversee select budgetary activities from inception to close-out, including the formulation, coordination, execution, projection and analysis of budgets, funding, costs and commitments. Partner with CDL management and others in responding to calls for information from UC Office of the President budget and financial services units. 10%Administrative Operations: Direct centralized CDL business services and supervise administrative staff (two FTE) in functions such as office management, business processes, meeting planning and coordination, budget and financial administration and building services. Interpret and implement policies and procedures affecting operations, troubleshoot inter-organizational problems, and facilitate effective working relationships. 10%Communication: Establish and maintain effective collaborative working relationships with UC Office of the President business and finance units, including the Business Resource Center, Budget Analysis and Planning, and Procurement Services. Partner with library business officers across the ten UC campuses in defining and executing solutions to complex CDL/campus library financial interactions ranging from shared (inter-campus) staffing, library content licensing costs, and shared service costs. Participate in UCOP financial workgroups as required.
Advanced knowledge of and applied experience with business, budgeting and accounting principles, practices and systems.
Demonstrated experience in identifying, analyzing, and reporting on financial data. Proven ability and initiative to independently analyze and solve problems and to perform accurate, timely budget analysis and reporting.
Advanced experience with Excel data analysis functions; in depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
Advanced ability to present complex budget and financial related information in a clear and concise manner, both in writing and verbally. Ability to communicate in a clear, concise manner policies and procedures to non-financial professionals.
Ability to quickly acquire a thorough knowledge of institutional policies, practice and procedures.
Ability to creatively solve problems and deliver timely, accurate and complete work on tight deadlines. Ability to focus on priorities, strategies and vision. Ability to adapt to changing priorities.
Bachelor's degree in accounting, finance, business and/or the equivalent of a minimum of 5 years related experience including experience in a research, academic or large/complex organization.
Master's degree or equivalent in accounting, finance, business or related field.
SALARY AND BENEFITS
Salary: Recommended salary range is $100,000 - $108,000 commensurate with experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is November 19, 2021. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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