Will provide oversight of key accounting functions including accounts payable, accounts receivable, procurement and travel, accounting and payroll services, fixed assets, and grant compliance; record, reconcile, and review general ledger activity; prepare end of year financial statements in compliance with generally accepted accounting principles (GAAP) and governmental accounting standards as issued by the Governmental Accounting Standards Board (GASB); prepare quarterly reports for the Board of Trustees, and prepare other various reports, as required or requested, in compliance with applicable laws, rules, regulations, policies, and higher education industry practices. The position is governed by GAAP, GASB, federal, state and local laws and regulations, as well as University of Arkansas System and UAFS policies. The position reports to the Controller.
Job Duties and Responsibilities:
Prepares and analyzes financial reports, complex institutional reports, and ad hoc reports for campus administrators, Chancellor’s Office, Trustees, Legislators, state agencies, federal agencies, state auditors, internal auditors, and external organizations. This position also prepares certain schedules to support external and internal audits, performs data analysis, and prepares the annual financial statements in conformity with GAAP and accounting standards issued by GASB. Respond to inquiries and interprets and analyzes financial data in order to advise departments regarding financial matters. This position also coordinates special projects and reports as directed by the Controller.
Monitors all financial transactions and manages compliance reports processed in areas of responsibility to ensure institutional guidelines, generally accepted accounting principles, and federal and state regulations are met as well as researching complex accounting standards and recommending campus policy in order to implement them.
Primarily responsible for ensuring all sources and uses of funds are classified properly; and is responsible for preparing and reviewing complex journal entries to record and correct transactions in the general ledger. This position establishes, implements, reinforces, evaluates, and maintains internal control systems to prevent inaccuracies in university financial information.
Ensures high quality customer service is provided in a professional manner in order to create and maintain positive working relationships with college customers, office personnel and others. An essential duty of this position requires the ability to create a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration, and to provide ongoing coaching to subordinates which is balanced, constructive, timely, and contributes to an atmosphere of open communication and trust.
Supports users with knowledge of the enterprise resource planning system (ERP) as a power user of the system and assists in the management of its security access. This position plans for and assists in the implementation of the new ERP system (Workday). The Assistant Controller performs essential testing and analysis in conjunction with software implementation and upgrades of the ERP and other integrated management systems.
Responsible for maintaining the campus chart of accounts and associated reporting structures as a basis for all financial management information, and university general ledgers in accordance with GAAP and higher education industry practices.
Represents the Controller and campus on accounting related matters when the Controller is unavailable and may serve in place of the Controller as requested.
Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates. Requires consistent on-time attendance.
Other duties as required or assigned.
Knowledge, Skills and Abilities:
To perform the job successfully, the following competencies are required for the essential functions of this position: • Must be technically proficient in accounting, understand finance concepts, and have a strong working knowledge and expertise in financial accounting standards and reporting requirements to be able to prepare financial statements in compliance with GAAP and governmental accounting standards. • Excellent oral and written skills and the ability to communicate complex accounting matters to non-financial community members as well as collaborate with superiors, subordinates, peers and constituents resulting in trust and free-flowing communication to establish and maintain effective working relationships. • Problem solver who is solution oriented with a forward-thinking perspective that embraces process improvement and demonstrates this openness and responsiveness to new ideas and change and can influence others likewise. • Must be a self-starter with strong analytic, critical thinking, and research skills who establishes and adjust priorities that distinguish the time sensitivity of a project and make necessary adjustments in order to meet deadlines in a busy environment with an extreme attention to detail and accuracy, and to provide strong leadership and management skills to ensure the accuracy of university financial information and finances. • Ability to read and interpret laws, rules and regulations of moderate complexity and implement them appropriately. • Ability to respond to frequent changes in the work environment; manage competing demands through transitions, delays, or unexpected events.
• CPA, MBA, or other related Master’s degree, and minimum of 7 years of accounting or related experience. (OR) Bachelor’s degree in Accounting, and 11 years of higher education accounting experience. • Other job related education and/or experience may be substituted for part of the experience requirements.
Internal Number: 21-21-0024
About University of Arkansas - Fort Smith
For more than 6,000 students each semester, the University of Arkansas – Fort Smith offers a dynamic and diverse learning community with a student-centered approach focused on the success of the individual. Small class sizes combine with innovative, hands-on learning and research experiences alongside expert faculty to ensure students receive a future-focused education at the most affordable tuition rate in the state. The university has undergone significant changes since its founding in 1928 and now offers 51 bachelor’s and associate degrees, two master’s degrees, and 36 certificate programs, all aimed at preparing students for success in the global workforce. UAFS is one of 21 academic institutions and affiliates governed by the University of Arkansas System.
The second-largest city in the state, Fort Smith is located on the Arkansas-Oklahoma border in the heart of the Arkansas River Valley. Established in 1817 as a frontier military post, Fort Smith is now a vibrant and growing city featuring a variety of cultural activities and entertainment options, including a thriving downtown arts and entertainment district. Outdoors enthusiasts will appreciate the Natural State’s ple...ntiful trails, mountains, forests, parks, and waterways, both within city limits and throughout the surrounding area. The city is also within easy driving distance of Tulsa, Kansas City, Dallas, Oklahoma City, Little Rock, and Memphis.
The UAFS campus is comprised of 77 buildings and facilities located on 170 beautifully manicured acres and crowned with the Donald W. Reynolds Campus Plaza, Tower, and Campus Green. Students who choose to live on campus may do so in one of two residence hall complexes, complete with a full-service dining center, or the on-campus apartment complex for married students and upperclassmen. Campus involvement is encouraged by participation in more than 100 registered student organizations, which includes academic societies, a dynamic Greek life system, intramural sports, and cultural/special interest groups. The UAFS Lions compete in NCAA Division II Lonestar Conference in men’s baseball, women’s volleyball, and men’s and women’s basketball, golf, cross country, and tennis.
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