Major areas of responsibility are financial reporting, accounting, financial analysis, and general ledger account reconciliation. Performs functions to ensure generally accepted accounting principles and Colleges’ policies are followed in the preparation and presentation of financial reports. Works with the Controller, Assistant Controller and other accounting personnel to establish accounting and operating guidelines.
Work with the Assistant Controller to ensure all financial transactions are recorded to the general ledger following generally accepted accounting principles.
Prepare financial reports for internal and external use. Examples of reports include NYSID annual filings, WEOS audit.
Prepare and file the Colleges annual Abandoned Property Reporting
Reconcile and maintain fiscal records for the Colleges Fixed assets
Reconcile financial records with appropriate departments within the College’s and provide financial reporting on an ad hoc basis
Perform monthly general ledger account reconciliations, including bonds, start bank and travel advance.
Reconcile financial records with appropriate departments within the College’s and provide financial reporting on an ad hoc basis.
Assist the Controller and Assistant Controller in working with external auditors to facilitate various year-end audits.
Assist with developing, implementing and maintaining institutional and departmental policies and procedures and reporting mechanisms to comply with federal, state and local laws and regulations
Assist with financial analysis and related reports including cash flow
Record daily banking Activity for the Colleges Operating Accounts
Process necessary journal entries
Provide backup for various duties in the absence of the Controller or Budget and Financial Analyst
Assure a high level of departmental customer service with both internal and external customers
Assist with mentorship and development of the Business Office staff
Perform other relevant duties and special projects as requested.
Bachelor’s degree in accounting, or equivalent combination of education and at least 3 to 5 years’ experience. Certified Public Accountant license preferred. In-depth understanding of accounting principles, practices and procedures is essential. Experience in working with the principles of not-for-profit accounting is desired. Proficiency with word processing, database and spreadsheet software, preferably Microsoft Word, Access, and Excel, PeopleSoft knowledge beneficial. Must have excellent organizational and time management skills. Demonstrated ability to communicate effectively, demonstrate professional and respectful interactions in a diverse work environment and have the ability to manage difficult situations. Must be able to work with and maintain extremely confidential and sensitive information relating to the Colleges’ finances and operations.
This is a 12-month, benefits-eligible, administrative position. Normal campus office hours of work are 8:30 a.m. to 5:00 p.m. during the academic year and a possible shortened workweek during the scheduled summer hours’ time period. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.
About Hobart and William Smith Colleges
Hobart and William Smith Colleges are nationally recognized, residential, liberal arts colleges located on Seneca Lake in the Finger Lakes region of upstate New York. The operating budget is in excess of $100 million and the endowment market value is approximately $190 million. The Colleges are selective in their admission criteria and currently have a target enrollment of approximately 2,250 students.