The Controller leads a team charged with the financial stewardship of the University. This position serves as the principal accounting executive and senior level advisor to the CFO and other University executives. The Controller will be equally adept as a hands-on manager and as a strategic thinker.
A principal responsibility of the position is ensuring the quality of accounting and financial management throughout the University, including processes and business analysis and providing informative reports to senior management. Additionally, the Controller provides expertise to executive level staff on external regulations, internal financial operations, as well as develop and maintain internal controls required to safeguard the University’s assets. This position is responsible for collaborating with individuals across the University at all levels and roles to ensure the University’s financial policies, procedures, operations, and practices are effective and efficient in a highly decentralized environment.
Essential Job Functions
Financial Leadership 80%
Manage and direct the preparation of monthly, quarterly and annual financial statements in accordance with applicable accounting principles and standards. Ensure that proper accounting standards and procedures are maintained and implemented including FASB, GAAP, SAS, AICPA and other relevant professional and industry reporting requirements. Implement procedures required to comply with new accounting and reporting standards.
Oversee the monthly, quarterly and annual accounting close processes including the completion of account reconciliations and the application of analytical review procedures to the operating results, balance sheet and cash flows. Establish and maintain systems and internal controls which verify the integrity of all processes and data.
Coordinate and serve as the liaison for all audits of the University. Respond to auditor inquiries and suggestions and implement corrective action where necessary. Resolve accounting, internal control, and reporting issues that surfaced during and since the completion of the fiscal year-end close. Be proactive and anticipate potential noncompliance issues and errors and address accordingly.
Develop and implement financial reporting solutions to meet the needs of senior management and the university community, enabling effective decision making.
Develop a comprehensive plan that addresses accounting, processing, and compliance issues and risks for post-award grant accounting.
Oversee the daily operations of the accounting office to ensure that accurate and prompt services are provided and delivered to the employees and students of the university. These include student accounts, accounts payable, grant accounting, endowment accounting, fixed assets, and overall general ledger management and compliance reporting.
Develop cash flow forecasts to facilitate financial decisions consistent with University liquidity needs. Utilize cash management practices and short-term investments to maximize cash flow and return on investments.
Determine what types of additional accounting and internal control training are needed in the operating environment and sponsor its delivery;
Ensure compliance with all federal/state/local reporting requirements and tax regulations. Oversee the preparation of the annual tax returns. Manage federal tax examinations and federal/state inquires.
Work together with the Executive Director of Budget, Planning & Analysis and support the activities of that Office. Advise University leadership regarding the efficient and effective distribution of resources and ensure that resources are optimized in support of the academic and administrative priorities of the University.
Establish and maintain effective working relationships with university administrators, staff, and faculty to support student and employee success.
Assist the CFO and Executive Director for Budget, Planning and Analysis with budget management.
Supervisory Responsibilities 15%
Foster a departmental culture exemplifying distinguished customer service, accountability, accuracy and responsiveness to the University’s needs. Encourage an environment that allows staff to assume authority and responsibility/accountability.
Provide leadership and direction to direct/indirect reports:
Direct Reports: Senior Director of General Accounting; Regional Financial & Accounting Analyst and Financial Systems Analyst
Indirect Reports: General Staff Accountant; Student Accounts; Accounts Payable
Supervise, train, and mentor staff in a team environment. Set deadlines and plan staffing requirements for all fiscal activities. Recruit and hire staff as needed. Evaluate performance of staff. Support professional development activities and encourage continuous learning. Maximize the utilization of technology as an aid to job performance.
Maintain professional competence
Performs other duties as assigned
Hours of Employment
This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor. Occasional evening and weekend hours may be required. Travel may be required, as appropriate.
May maintain a home office or have an office at one of the Antioch University campuses. Specific location will be established in consultation with the Vice Chancellor/CFO.
While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers, and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Requires daily use of computer and other standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Antioch University reserves the right to change the duties of the job description at any time.
Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.
Bachelor’s degree and/or Master’s degree in Business Administration with an emphasis in accounting. A CPA is required plus 9 years’ experience in the accounting/finance sector; 4 of which included managing accountants and accounting/finance processes; and 3 of which were in a position equivalent to a controller level or higher responsibilities.
Experience in a not-for-profit accounting required. Experience in private higher education is highly preferred.
“Big Four” or national accounting firm audit experience is desired but not required.
Strong experienced in both public and private accounting sectors is desired but not required.
Proficient computer skills in Microsoft Office with experience in Colleague and Synoptix preferred.
Knowledge, Skills and Abilities
This position requires the knowledge, skills and ability to:
Strong working knowledge of related State and Federal compliance regulations and related financial administration with emphasis on general accounting techniques and methods
Knowledge of the ethical standards of a CPA; maintains confidentiality
Credibility, ethical, full disclosure and clean financial history
Conscientious about timeliness of assignments and quality of work product
Accountable for specific performance
Exceptional interpersonal and communication skills, including listening, and the ability to communicate complex issues effectively verbally and in writing
Able to handle multiple tasks and maintain control and order over same with a high level of energy. Self-confidence, a positive “can-do’ attitude and the ability to function in a fast-paced and high-expectation environment
A consensus-building leadership style seeking and valuing input from others
Good GAAP and financial reporting technical skills
Ability to supervise and train staff, including organizing, prioritizing and scheduling work assignments while fostering a cooperative work environment
Ability to motivate teams, work collaboratively with diverse constituents, and produce quality materials within tight timeframes and simultaneously manage several projects
Ability to deal with ambiguity, understands how decisions fit within the overall University agenda, and navigate through the strategic environment
Ability to introduce and manage change and an ability to project a strong positive image of Antioch through interaction with all constituencies conducting business with the University
Ability to establish and maintain effective and collaborative working relationships with University administrators and department heads, external auditors, banking and investment professionals and other educational institutions
Unimpeachable integrity, exceptional judgment, fairness, and trustworthiness
Telecommuting is allowed.
About Antioch University
Since its founding in 1852, Antioch University has stayed at the forefront of social justice, inclusion, and equality for all people, regardless of ethnicity, gender, creed, orientation, or ability. Throughout our 165-year history, we’ve attracted students who took the Antioch values out into the world.
Today’s Antioch University is composed of Antioch University New England, Antioch University Midwest, Antioch University Los Angeles, Antioch University Santa Barbara, Antioch University Seattle, Antioch University Online, and the University’s Graduate School of Leadership & Change. Collectively, they make up one Antioch University with progressive values and a mission to educate the next generation of those determined to win victories for humanity, make differences in the policies and ideologies of the world to the betterment of all.