The Claremont Colleges Services (TCCS) is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges located in Southern California. Today, TCCS is a nationally recognized educational model for academic support, student support and institutional support services to meet the needs of 6,300 students and 2,300 faculty and staff. Some of the more than 30 different services include: campus safety, a central library, health and counseling services, cultural centers, central bookstore, physical plant and facilities support, payroll and accounting, information technology, real estate, risk management and employee benefits.
TCCS is committed to offering a work environment that is supportive, collaborative, accountable and enjoyable. TCCS offers generous time off benefits, employer-paid retirement contributions, tuition remission benefits and professional development opportunities. Our employees also take advantage of discounted meals provided in the TCCS café, regular employee events and an opportunity to work with exceptional colleagues.
Job Description: The Director for Business Affairs leads business and budget services for TCCS and provides support to the senior leadership team on a wide range of organization-wide initiatives. The Director for Business Affairs will play a key leadership role by overseeing financial process and operational functions. This position directs the TCCS Business Affairs Office to provide consistently high levels of customer service.
Essential Functions: The incumbent performs these essential duties and responsibilities. Directs Budget, Financial Reporting and Forecasting
Directs Business Affairs team preparation of annual budget in collaboration with staff and departments, including setup and data collection, provides support for directors as budgets are developed, and follows up as needed to ensure timeliness and efficacy of process.
Reviews and presents budget and financial reports for TCCS management, Board and other Governing Committees, the Council of Presidents of The Claremont Colleges, Treasurers of The Claremont Colleges, the TCCS Board of Overseers and other intercollegiate committees.
Directs and reviews analyses prepared by Business Affairs team
Reviews and presents The Claremont Colleges Library budget and monitor financial performance with TCCS management, Library Administration and governing committees.
Works closely with the Treasurer, Controller and Financial Services accounting team to ensure close collaboration on accounting activities, as well as the audit process and regulatory filings including debt compliance.
Provides support for meetings of the Board of Overseers Finance, Facilities & Technology Committee and Investment Committee, preparing of materials and taking minutes of committees as assigned.
Supports Treasurer and other TCCS departments on a variety of projects, cross-functional committees, and strategic initiatives as assigned.
Oversees TCCS Business Processes
Establishes and/or maintains internal control procedures which ensure appropriate checks and balances to fulfill legal and ethical responsibilities. Works with TCCS management and directors to establish policies and procedures and assist in their implementation and consistent application.
Works with individual services to transition business processes from individual services to business office where appropriate, and provides advice and counsel to services ensuring improvement of business processes that remain decentralized.
Monitors financial transactions and reports processed in areas of responsibility, and reviews or monitors all TCCS transactions over established thresholds to ensure compliance with institutional guidelines, GAAP, and federal and state regulations. Review requests for check for accurate accounting classification and supporting documentation in accordance with TCCS policies.
Required Qualifications: The following qualifications must be met in order to meet the requirements:
Education: Minimum education requirement is Bachelor's degree in accounting, business or a related field
Experience: Minimum of five years of experience in accounting, business or a related field; strong service orientation, relational and communication (written and oral) skills and supervisory experience
Preferred work experience: includes experience in budget management and written and oral presentations of financial data, higher education, government, and/or nonprofit accounting
Required Knowledge and Critical Skills: This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills and abilities not listed below:
Works with varied constituents, including TCCS services, directors and management, and member institutions, to provide a high level of customer service.
Collaborates with superiors, staff, peers, and constituents resulting in trust and free-flowing communication.
Maintains relationships with peers at The Claremont Colleges to share ideas and sharpen skills.
Establishes and adjusts priorities that distinguish the important from the urgent.
Multitasks effectively and demonstrates responsiveness to constituents, staff, peers and superiors.
Projects and establishes a standard reflecting a professional image through dress, demeanor and office environment.
Communicates relevant information clearly and concisely in a timely manner in written and verbal form.
Demonstrates initiative through early identification of problems and resourcefulness in timely resolution.
Demonstrates openness and responsiveness to new ideas and change and is able to influence others likewise.
Demonstrates ability to follow through and implement plans and changes.
Fosters respect from others.
Proficiency in Microsoft Excel, Word, PowerPoint, Adobe PDF, and accounting software including Workday.
Required Hours: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday-Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit.
ADA/OSHA: This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.
Equal Opportunity Employer: TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.