SUMMARY Directs planning, organizing, controlling and coordinating activities of Accounting. Areas of responsibility also include management of day-to-day accounting functions, coordination of external and internal reporting, coordination of year-end audit and development/maintenance of accounting and systems controls. Works extensively within the Banner system finance module.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Journal voucher preparation and necessary input into the computer system.
All preparation and control of the law school’s general ledger trial balances, and other weekly/monthly/yearly ledger reports.
All day-to-day systems input and output to/from the Banner accounting system including report generation and check printing.
Invoice processing and maintenance of vendor relationships, all routine IRS filing and reporting, reconciliation of all accounts, bank accounts, sub accounts, and control and maintenance of Chart of Accounts.
Handling of all cash receipts and disbursements, including disbursement of all financial aid.
Review and process expenses advances and expenses statements.
Perform on-going review of accounting controls and ensures updates are made in response to changing business conditions and Banner updates.
Preparation and analysis of monthly, quarterly and yearly financial statements and supplemental information.
Coordination of the year-end audits with the outside audit firm and preparation of necessity audit schedules.
Development of on-going preparation of internal monthly management reports and related analysis to include departmental financial statements operating expense budget analysis, cash and investments, and other reports of miscellaneous nature.
Develop system enhancements to the current Banner computer system, perform as a liaison with the Information Technology Department or outside computer consultant group, and maintain existing accounting systems controls.
Complies with all aspects of the law school’s Customer Service Standards.
Supervisory responsibility for department employees
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Demonstrates competence in using computers and office machines. Experience working in Banner system finance module or similar system. Ability to respond effectively to sensitive inquiries or complaints. Maintain professional demeanor at all times. Must have excellent oral and written communication skills. Ability to prioritize all tasks and react immediately to changing priorities, maintaining pace of the office. Ability to work independently and with initiative, identifying and completing responsibilities necessary to the success of the department and law school.
EDUCATION and/or EXPERIENCE
College degree in Accounting required. Minimum of 7 to 10 years experience in accounting, of which a minimum of three years should be in a supervisory position. Minimum of 3 to 5 years in private higher education or not-for-profit experience preferred.
Ability to read and comprehend instructions, correspondence, memos, and emails. Ability to write correspondence. Ability to effectively and professionally communicate in one-on-one and small group situations to students, alumni, clients, board members of the law school and other employees of the organization.
Ability to perform complex math essentials and accounting problems. Proficient spreadsheet abilities.
REASONING ABILITY to solve complex accounting and inter personal problems coupled with ability to deal with a variety of situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
Certified Public Accountant (CPA) License with Texas is required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand and walk. Occasional light to moderate lifting from floor level, at waist, and above shoulders required. Infrequent bending and stooping necessary. Specific vision abilities required by this job include close vision in order to accurately input data and proofread; distance vision in order to recognize and assist visitors to the department.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Fast paced, multi-tasking, non-smoking work environment. Must be able to work the general business schedule of the law school (9:00 a.m. to 5:30 p.m.) plus occasional evenings and weekends as necessary.
About South Texas College of Law Houston
Thank you for your interest in employment with South Texas College of Law, a private, independent institution of higher education. As a modern, downtown Houston law center, we offer an excellent work environment, competitive salaries and desirable benefits. As an equal opportunity employer, we look forward to considering your qualifications for possible employment.