The Vice President for Administrative Services serves as the Chief Business and Financial Officer of the College and is responsible, directly or indirectly through subordinate supervisors, for all administrative services functions at the College including, but not limited to, all financial, information technology, human resources, physical resources and selected auxiliary functions of the College. This individual is a standing member of the College’s Western Leadership Council and regularly advises the College President and members of the Council regarding financial, administrative and regulatory matters affecting the College. This individual is required to attend all regular meetings of the Board of Trustees and special meetings as needed.
The Vice President is responsible for ensuring that the College’s accounting and financial reporting complies with all College, state and federal laws, rules, regulations, and accounting standards. Ensures, in conjunction with the Director of Finance & Controller, that annual and special audits are duly completed as required.
The Vice President represents the College at the state level associated with financial and administrative service issues. Attends meetings of the Wyoming Community College Commission as necessary.
The Vice President is responsible for the coordination and completion of all capital improvements, major maintenance, and space inventory. This person coordinates with the College President and the State of Wyoming for funding and approval of projects.
The Vice President serves as Acting College President when requested by the College President in his or her absence.
It is expected that this individual will discharge assigned duties in an efficient, effective and competent manner and will strive for improvement and excellence in all work performed. Moreover, it is expected that this individual will seek to gain a thorough understanding and acceptance of the comprehensive role of the community college, cooperate and work harmoniously with College personnel and the public and will follow all College policies, rules, regulations and guidelines as they relate to this position.
PRIMARYDUTIESANDRESPONSIBILITIESFORWHICHTHISINDIVIDUAL IS ACCOUNTABLE
Coordinates the annual College-wide budget development process and assumes overall responsibility for budget implementation and control.
Supervises the Director of Finance and Controller who is charged, among other things, with supervising all Business Office functions, including payroll, accounts receivable and payable, grants and inventory control.
Supervises the Director of Information Technology Services who is charged, among other things, with supervising all Information Technology functions, including architecture, network infrastructure, security and back-up systems, administrative systems, course management system, portal, database administration, computer hardware and software, and multi-media services.
Supervises the Director of Physical Resources who is charged, among other things, with supervising all physical resources functions, including general and systems maintenance, and custodial services.
Supervises the Administrative Services Officer who is charged, among other things, with coordinating the bidding function at the College, supervising the Print Shop and Graphic Design operations, and serving as the College’s liaison with the College’s food services provider.
Supervises the Aquatics Center Manager who is charged, among other things, with managing the College swimming pool operations.
Supervises the Bookstore Manager who is charged with the management of the College’s Bookstore operations.
Supervises the Human Resources Director who is charged with, among other things, developing and strengthening administrative programs and functions and helping departments embrace new initiatives and processes.
Provides reports to the Western Leadership Council and the Board of Trustees on the financial condition of the College as required or as requested.
Serves as the College’s primary administrative contact with the College’s legal counsel on matters affecting College operations as directed by the College President.
Serves as the College’s risk manager by serving as the blanket liability, property damage and insurance representative; presents all damage claims to the insurance agent for payment; ensures all college buildings and equipment items are properly insured; works with insurance agent to prepare bid specifications as necessary.
Serves as the resource person to the community as a whole and to various special publics by being willing to speak to groups, answer specific inquiries, assist with research projects and workshops, locate information and perform other related tasks.
Participates actively in the College’s on-going program to promote a more effective, creative and efficient learning environment for all WWCC students.
Maintains an inventory of all assigned equipment and supplies; takes prudent efforts to safeguard WWCC physical resources from unauthorized use.
Maintains safe working conditions and practices.
Keeps abreast of professional developments by attending conferences, seminars and workshops and by reading appropriate professional literature.
Performs other related duties as appropriate or required.
Master’s Degree in Public Administration, Business Administration or a closely related field from a regionally accredited college or university.
Five to seven years of responsible administrative and supervisory experience which has provided the necessary knowledge and skills to discharge the duties of the position.
Knowledge of public sector finance and accounting principles and practices.
Experience in public policy creation and implementation.
Ability to effectively communicate verbally and in writing.
Basic computer literacy and knowledge of Microsoft Office programs.
Must possess and maintain a current valid driver’s license with a motor vehicle report which is acceptable to the College’s insurance carrier for authorized driver status.
Equivalency For those candidates who do not exactly meet all minimum qualifications, an equivalent combination of education and experience which has provided comparable knowledge and abilities will be considered.
PREFERREDADDITIONALQUALIFICATIONS (Knowledge, Abilities, Education and Experience)
Prior successful experience in a related position in a community college
Experience with Ellucian data base environments
Please note this position will require a pre-employment background check. When a job offer is extended to the successful applicant, the applicant will be presented with a background check disclosure and authorization form for review, as part of the pre-employment process.
Employer will assist with relocation costs.
Additional Salary Information: Wyoming has no state income tax. WWCC pays both the employer and the employee contributions into the employee's choice of either Wyoming Retirement System or TIAA, currently equal to 17.12% of a full-time employee's salary for combined contributions. WWCC pays approximately 85% of the employee's premiums for group health, dental, and life. WWCC provides an institutional stipend of $250 per month ($3,000 per year) to offset the employee's contributions for health, life, and dental insurance. Employees may also choose to enroll for vision, short-term disability, long-term disability, and/or long-term care insurance plans and may choose to participate in tax advantaged plans including flexible spending, dependent care, medical reimbursement, and/or health savings accounts. WWCC provides generous paid leave including sick, vacation, holidays, bereavement, personal, and disability. Tuition at WWCC is waived for eligible employees and their eligible dependents. WWCC also has a tuition waiver arrangement with the University of Wyoming which provides for up to three credit hours per semester for WWCC full-time employees who wish to take courses. WWCC has an onsite Children's Center with employee pricing. Assistance with moving expenses is available in accordance with IRS rules and maximum reimbursement amounts are based on location.
Internal Number: P1192
About Western Wyoming Community College
Western Wyoming Community College is a public, tax-supported, two-year, co-educational institution accredited by the North Central Association of Colleges & Schools, recognized by the Wyoming State Department of Education and the Veteran's Administration, and an Equal Opportunity Employer. It is is under the control of a locally elected Board of Trustees responsible for governing Western Wyoming Community College District.
As a community college keenly aware of community in its name, Western Wyoming Community College (Western) dedicates its resources to providing high quality learning opportunities for students and employees, to enriching the community's cultural life, to enhancing the awareness of the community's unique heritage and environment, and to adapting to the changing needs of local business and industry primarily within its service area of southwest Wyoming.