Department: 465-Accounting and Financial Info Systems
Position Summary The Investments & Gifts Accountant, a member of the University's Accounting Department staff, reports to the Manager of Accounting and Financial Reporting and is responsible for the accounting of the University's investments and investment activity, gifts, and a variety of general accounting and financial functions, ensuring accurate and timely recording and reporting of financial data in compliance with generally accepted accounting principles (GAAP) and donor and other restrictions.
The position works with appropriate functional areas to review, and develop, policies and procedures, to ensure compliance with applicable regulatory requirements, as well as University business processes and internal controls.
The Investments & Gifts Accountant will assist the Manager of Accounting and Financial Reporting and Controller in developing financial reports, using the Cognos Business Intelligence reporting application, for University departments to use in reviewing financial performance, as well as assist departments by providing custom reports and access to financial system data as needed.
The position will maintain strong functional knowledge of the University's financial information system, assist in testing new system functionality and upgrades, and provides support and training to the University community.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities
Endowment: Oversee and maintain the accounting related to the University’s investments and investment activity in accordance with GAAP. On a monthly basis, reconcile the G/L to the third-party custodian statements, making required journal entries as necessary, and book entries related to investment activity, accurately classifying income, gains, expenses, etc. Provide required and requested information to third-party service providers for inclusion in monthly reports for upper management and the Board. Throughout the year, ensure that endowment net assets are properly accounted for in the accounting system, based on donor and other restrictions. Work in conjunction with the Investments Office for proper maintenance of all investment accounts. It is imperative that proper documentation is maintained and responsibilities and reconciliations are performed on a monthly, quarterly, and annual basis, in a timely, accurate and detail-oriented manner.
Gifts/Pledges: Oversee and maintain the accounting related to the University’s gifts and pledges in accordance with GAAP. On a monthly basis, review and reconcile the Development Office’s FASB reports, making required journal entries on a quarterly basis to reconcile to the G/L, and maintain external work-papers relating to pledges by fiscal year and restriction. Calculate the pledge allowance and discount percentages on an annual basis, determining an appropriate discount factor. Maintain and provide upper management requested information on pledge status of donor restricted capital projects for use in projections and analyses. Throughout the year, ensure that gift net assets are properly accounted for in the accounting system, based on donor and other restrictions. It is imperative that proper documentation is maintained and responsibilities and reconciliations are performed on a monthly, quarterly, and annual basis, in a timely, accurate and detail-oriented manner.
Various Month-End tasks and entries are to be performed timely and accurately related to areas of responsibility and other assigned balance sheet accounts. All entries need to be completed and reconciliations provided for review and approval, by stated deadlines.
Various Quarter-End tasks are to be performed timely and accurately related to areas of responsibility and other assigned balance sheet accounts. All entries need to be completed and reconciliations provided for review and approval, by stated deadlines.
Provide support to the Investments Office and Controller in relation to cash, pledges, and investments analysis, projections, and forecasting.
Various Year-End tasks and entries related to areas of responsibility, and reconciliation and analysis of assigned accounts. Provides requested information to external auditors as assigned per the annual financial statement, Uniform Guidance, and NCAA audits.
Preparation of the Endowment Spending Budgets.
Annual Capital Campaign Reconciliation.
Works with Financial Affairs leadership team, and University administrative and academic Financial Managers, to develop customized financial reports to support operations and decision making.
Maintains and develops knowledge of the University’s financial systems, assists in testing upgrades and new accounting-related functionality, analyzes system-related issues, and works with appropriate functional and technical staff on problem resolutions.
Assists with training University-wide staff to understand available financial system functions, basic budget reporting, and transaction review.
Perform other accounting tasks as assigned.
Bachelor’s Degree required, with a major in accounting.
3-4 years of accounting experience, preferably in a university or similar environment; including in-depth knowledge of enterprise-wide accounting/administrative applications.
Knowledge of generally accepted accounting principles, especially in a not-for-profit higher education environment.
Specific knowledge of accounting for investments and investment activity, particularly in a not-for-profit organization.
Working knowledge of managerial accounting, reporting, and control.
Experience with enterprise financial software (experience using Ellucian Banner and/or Workday is desirable). Experience with customized report writing.
Strong oral and written communication skills, demonstrated aptitude in accounting, accuracy, and ability to work independently under general supervision.
Ability to problem solve, multi-task, and effectively prioritize work in a deadline-driven environment is critical.
Ability to clearly and effectively communicate (verbally and in writing) financial and technical information to diverse audiences with varying levels of financial understanding.
Ability to establish and develop effective working relationships within a large, complex organization.
Strong knowledge of current Microsoft Office suite, particularly Excel, and perform complex analysis using advanced spreadsheet functions and/or other analysis tools.
Ability to operate standard office equipment, including PC and common software packages.
Knowledge of fund accounting concepts preferred.
Posting Date: 08/27/2018
Salary Posting Information: Commensurate with experience
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.