SUMMARY: The Vice President for Administration and Finance provides advice and counsel to the President and the campus community with regard to financial resource management operations, and is a member of the President’s Cabinet.  The Vice President is responsible for the leadership and management of campus financial and administrative services, including annual operating and capital budgeting, cash management, financial reporting and forecasting, strategic planning for financial health, audit and investments, as well as oversight for human resources, information technology, business office, public safety, facility services, campus infrastructure, food services, and campus bookstore. Reports directly to the President of the University.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned.

Leadership

• Establishes the objectives, scope of services, structure, staffing, and performance standards for the division while ensuring the division functions optimally in supporting the University's Catholic Franciscan mission.
• Provides leadership in strategic planning and execution for the division.
• Develops and supervises the division through coaching, mentoring, facilitating and supporting professional development.
• Actively participates in President’s Cabinet team meetings, staff meetings, councils, and other committees.
• Works collaboratively across all divisions.
• Represents the University to various internal and external constituents.
• Advocates and facilitates a positive climate of continuous improvement.
• Embraces and promotes use of technology as a tool to provide efficiency and service to the University.
• Serves as Treasurer to the Board of Trustees, prepares and presents financial information and other requested reports to the Board.

Finance and Administration

• Responsible for the strategic financial plan development and implementation that sustains and advances the fiscal health and stability of the University.
• Develops and maintains financial policies and procedures capable of supporting and enhancing operations, in accordance with sound financial management principles, government regulations, and industry best practices.
• Responsible for revenue forecasting, operating and capital budget development, planning, and allocation of financial resources.
• Presents and attends meetings with the Board of Trustee's Finance and Audit Committee, providing reports to said committees as requested.
• Responsible for annual financial statements and audits of the university.
• Provides leadership and works to maximize financial performance of auxiliary units including the bookstore dining services, facilities, and infrastructure.
• Supervises human resource functions including employee benefits, compensation structures, and compliance with applicable federal and state legislation.
• Responsible for comprehensive procurement policies and procedures that ensure the efficient and economic delivery and payment of goods and services.

Operations, Risk Management, and Campus Safety

• Oversees the annual facilities improvement and maintenance; leads efforts to update the plan on a regular basis.
• Responsible for the physical plant and maintenance of all physical properties and infrastructure.
• Maintains a safe and secure campus environment; assesses and is responsible for the University’s Emergency Preparedness Plan.
• Coordinates the development of business continuity plans to allow the University to continue operations and recover after an emergency.
• Oversees the implementation of a risk management process to identify and manage strategic risks.
• Conducts internal audits, minimizes and mitigates insurable risk through a comprehensive insurance program for University operations.

SUPERVISORY RESPONSIBILITIES:

Directly supervises the Director of Information Technology, Director of Human Resources, Director of Bookstore and Purchasing, Assistant Vice President of Finance, Director of Facilities Services, Director of Campus Security, and Director of Dining Services. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.