The mission of the University Budget Office (UBO) is to provide planning and decision support for University executive leadership, business managers and others through compilation, analysis and dissemination of information that contributes to sound decision making in the planning and allocation of resources and assessments of institutional effectiveness.
The Director is responsible for planning and managing the University strategic, capital and operational planning processes, developing budgets and recommending resource allocation. This includes an annual operating budget of $190+ million, a capital budget of $5million and other resources.
Under the direction of the Associate Vice President of Financial Operations, the Director is responsible for supporting the University's teaching, research and mission by providing quality financial, business and administrative services to the University community. The Director manages all aspects of the Budget Office including the daily activities of the University budget while ensuring compliance with policies, procedures, regulations and statutes. The Director is a key participant in long-term strategic planning and goal setting for facilities, technology, and anticipated staffing needs to support the growth and development of the University.
Recommends initiatives and implements changes to improve quality and services
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices
Maintains contact with internal customers and solicits feedback for improved services
Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
Researches and develops resources that create timely and efficient workflow
Prepares progress reports; informs supervisor of project status; and deviation from goals
Ensures completeness, accuracy and timeliness of all operational functions
Prepares and submits reports as requested and required
Develops and implements guidelines to support the functions of the unit
Essential Duties and Responsibilities:
Provide leadership in strategic planning and budget development by managing a process to solicit and review current and projected needs of all academic/administrative units; evaluate defined priorities to clarify/reconcile programmatic objectives and scope for institution alignment with executive leadership and unit administrators; monitor, update, and communicate adjustments to the budget as needed during the course of the annual cycle
Implement budget planning and monitoring programs in concert with the financial goals and objectives of the University, divisions, business initiatives and related missions
Develop, recommend and implement financial planning policies and guidelines to support long-term modeling and financial support for the University’s strategic plan
Develop, recommend and implement budget policies and guidelines for the preparation of the annual and multi-year budgets for Abilene Christian University
Represent finance and administration on a wide range of planning matters, such as leading and/or participating in special projects, serving on University committees and ad hoc teams, and making presentations to executive management
Lead the annual budget development process resulting in the annual consolidated operating and capital budget for the University that is recommended to the Board of Trustees
Meet with the Deans, Directors and other administrative staff to clarify the budgetary requirements, answer questions related to the preparation of the budget to assist the programs in the preparation of their requests
Direct and manage studies and analyses of budget and planning information to respond to internal and external queries and provide critical management information and other analysis to senior decision-makers
Coordinate responses to inquiries and requests from the Senior Leadership Team and the Board of Trustees on Abilene Christian University’s budget performance
Submit schedules and related analyses regarding University revenues and expenditures/transfers to executive leadership and Board of Trustees
Supervise and coordinate the University’s fiscal year end reconciliation for management reporting
Develop financial models and prepare statistical analysis
Lead the selection and oversee the implementation of technology as needed to carry out the mission of the UBO
Lead the UBO office to serve as a resource to University units/departments and others in implementing budgeting/accounting policies and guidelines
Develop the criteria, formats and guidelines to be used by Abilene Christian University programs in the preparation of their annual and multi-year budget requests
Monitor and communicate developing trends within the financial health of the University.
Other duties as assigned.
Provides Supervisor Work Direction for 4 analysts.
ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU.
Bachelors degree in accounting, business, finance or associated field of study required
At least three years of experience in budgeting and/or analytics preferred.
Prior supervisor experience preferred.
Experience in the use of technology to illustrate complex financial reports, comparisons, impact
Exceptional communication and interpersonal skills with a collaborative focus, as well as strong organizational and management abilities
Strong analytical skills and the proven ability to plan, develop and execute creative approaches to complex financial issues
Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
Strong level of personal integrity
Insistence on accuracy
Ability to meet deadlines
Ability to work effectively with school administrators, faculty, students and staff as well as university administrators at various levels
Ability to handle multiple projects, set priorities, meet deadlines and maintain a
High level of performance in a fast paced environment with frequent interruptions
Ability to maintain a high level of confidentiality
A commitment to inclusion and diversity and a demonstrated ability to work with an increasingly diverse campus community
Considerable time is spent at a desk using a computer terminal
Viewing computer screens for long periods of time
Possible travel to other buildings on the campus, ACU Dallas campus or to attend conference and training sessions at in- or out-of-state locations.
Possible travel to outside customers, vendors or suppliers