The Budget and Asset Manager is responsible for performing professional level accounting functions, including auditing, analyzing, reconciling and preparing financial reports and for managing the preparation and maintenance of the college’s budget in cooperation with administration, budget managers, and other department staff.
Duties and Responsibilities: Within the scope of college policies and procedures, this position:
Provides development and analytical support for the annual budgeting process; develops and communicates directions and provides assistance to budget managers; reviews and analyzes specific detailed budgets submitted for all accounts across the institution
Compiles and consolidates organizational budgets for all funds into an annual total budget for the institution, coordinates entry of all financial data into database management system; provides assistance, leadership and technical expertise in the annual budgeting; ensures the consolidation of all internal budgets balance; summarizes projected operating, restricted, auxiliary and capital revenues and expenditures
Oversees the district’s processes related to ongoing budget management and control and rolls it to the new fiscal year; maintains the college’s chart of accounts, maintaining integrity of the structure,; utilizes all appropriate data, databases, and query tools to extract data and prepare reports for use in the budget development process; performs detailed budget analysis and projections
Assists in the preparation of monthly and annual financial statement; prepares closing entries and schedules; facilitates the audit by providing the auditors transaction explanations and schedules
Audits, analyzes and reconciles accounts for accuracy and compliance; identifies weaknesses in internal controls and safeguards assets; coordinates the development and implementation of accounting policies and procedures in collaboration with the Controller; prepares external and internal reports, journal entries, spreadsheets and cash requests
Oversees the implementation of the depreciation module for all capital assets; prepares, analyzes, and reviews the capital assets report; prepares year-end report for final journal entries; supervises position control staff
Prepares, reviews and analyzes compensated absences report; ensures accuracy of full-time employee balances of annual, sick and compensation time; performs adjustments as required in compliance with established policy; prepares year-end report for final journal entries
Performs monthly review of outstanding payroll checks, unclaimed property and sends notifications; places stop payments and reissues checks as required; reviews and reconciles flexible spending accounts; communicates reimbursements and balances to vendor and employees
Performs other related duties as assigned
General Expectations:Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
Education and Experience Requirements:
Bachelor’s degree in accounting, finance or related field from a regionally accredited institution of higher learning recognized by the US Department of Education
Four years’ experience in accounting, finance, or related field, preferably in a higher education setting
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
Knowledge, Skills and Abilities:
Commitment to the community college mission
High level of personal integrity and ability to manage sensitive issues while maintaining confidentiality
Excellent professional role model
Knowledge of and ability to follow college policies and procedures
Working knowledge of accounting, finance, budgeting principles, practices and methods
Knowledge of Federal, State and local laws, regulations and guidelines related to assigned work
Working knowledge of generally accepted accounting principles
Working knowledge of accounting statements general ledger and related accounting practices
Knowledge of account reconciliation methods and techniques
Knowledge of financial analysis methods
Knowledge of computerized accounting systems
Excellent communication, organizational, and analytical skills
Skill utilizing personal computer software programs, preferably Microsoft Office Suite and Ellucian Banner
Skill analyzing data, identifying problems, and recommending solutions
Skill performing detailed numerical computation
Skill preparing detailed reports on a timely basis
Skill in effective supervisory principles and practices
Skill establishing and maintaining effective working relationships with staff, faculty, students and the public
Skill in presenting ideas and concepts orally and in writing
Ability to engage a diverse population and to maintain composure when faced with difficult situations
Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with attention to detail
Ability to work independently while contributing to team environment
Ability to effectively identify and resolve problems and to maintain strict confidentiality related to sensitive information
Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
Work Environment: Work is primarily performed under general supervision in an office setting with appropriate climate controls. Travel, early morning, evening, and weekend work may be required.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem solving skills are important
Additional Salary Information: Cochise College offers a comprehensive benefits package to include membership in the Arizona State Retirement System, health, dental, life insurance, short term disability, generous leave policies, tuition exemption, tuition reimbursement, 9 holidays/year plus 10 paid days off for Winter Break!
About Cochise College
Located in scenic southeastern Arizona, our residents enjoy some of the best year round weather in the nation. With two campuses, three centers and a virtual campus we serve an average of 5,000 students each semester. Cochise College was recently ranked the third best community college in the nation for the second year by Huffington Post and received Arizona’s first Career Preparedness Award. Cochise College offers a comprehensive benefits package to include membership in the Arizona State Retirement System and more!
Cochise College is an EEOE