Under the general direction of the Provost & Vice President for Academic Affairs, is responsible for the administrative and technical functions related to the Division of Academic Affairs Budget development and administration and division financial operations and processes in accordance with State, CSU, CI, and other compliance obligations to ensure proper, adequate, effective, and efficient management and leadership regarding the division's Budget and other academic resources; develops and maintains long-range budgetary financial models and internal controls for the division.
Budget - Directs the division budget process for the Provost in concert with the Fiscal Policies Committee, division management, and division budget staff; prepares and tracks commitments (non-recurring plan, reallocations, budget requests, division reserve); prepares decision points and budget recommendations for new fiscal year; reviews budget to actuals, savings, and available funds. Work closely with Provost operations and administrative budget unit leaders to understand their departmental needs; collect budget information, translate, and accurately model current and future initiatives under different scenarios. Implement best-in-class mechanisms for the review of budgetary units to identify opportunities to more effectively deploy the financial resources. Promote a culture that coaches non-financial faculty and staff to understand the budgetary process. Grant administration - As a key member of a cross-divisional team, the position reviews grant proposals during pre-award process for budget compliance and accuracies, identification of campus short-term match commitments and long-term institutional commitments such as with large HSI grants, and ensures that requisite budget encumbrances are agreed-upon, established and documented. In collaboration with cross-divisional administrators, leads changes in policies for distribution of indirect revenue. Operations - Leads and coordinates a complex annual planning process and ensure its successful implementation. Develops operational practices and procedures related to division financial processing, budget development and management, signature authorities, division's organization structure, roles and trainings; performs analyses, makes recommendations on policy to the division's leadership, and advocates and leads enhancements and innovative budgeting techniques; meets regularly and closely with the division's Associate Vice Presidents (AVPs) and Deans and their budget staff to manage division budget functions and academic resource needs; presents data, findings, and trends to senior leadership; reviews financial reports quarterly with AVPs and Deans and the campus VP for Business and Financial Affairs (BFA); ensure strong working relationships with other departments/teams; works with all levels of BFA management and staff on operational resources and budget processes, particularly related to General Fund and Special Funds (Campus Partners, International income, Student Fees, Lottery funds, CO Allocations). Lead, manage, and coach staff budget professionals; support training and professional development of division budget administrators and staff. Emphasize accountability and transparency.
Five to ten years of technical and administrative experience involving budget development, financial management, and/or analysis of administrative policies, procedures, practices, or equivalent. Master's degree in public or business administration or a related field preferred. Demonstrated knowledge of the techniques, methods, and procedures used in the preparation, analysis, and administration of a multi-million dollar budget in a fund accounting system, and of the role of a budget plan and the importance of working within an organizational structure. Proven track record of developing operating budgets and utilizing rigorous modeling skills and statistical methods of financial planning, analysis and forecasting. Demonstrated ability to develop budget policy and align programmatic priorities with current and future financial resources. Must be able to analyze and address problems using reasoning, interpretation, and application of theories and principles to develop and recommend alternatives and courses of action, and to apply judgment and discretion reflective of thorough knowledge of policies and procedures. Experience supervising staff, ability to provide project leadership and represent division on University endeavors; exceptional team leadership, training, coaching and mentoring ability. Must be able to work collaboratively as a member of a team and to establish and maintain effective communication and working relationships with university and division constituencies. Sophisticated interpersonal, organizational, analytical, and problem-solving and communication skills. Systems used at CI: Microsoft Office Suite, PeopleSoft data warehouse financials, and Hyperion budget system.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
As a mission-focused institution of higher learning, California State University Channel Islands (CI) seeks student-centered individuals to fill currently available positions at the University. The CI Mission Statement is as follows:
CI Mission Statement
Placing students at the center of the educational experience, California State University Channel Islands provides undergraduate and graduate... education that facilitates learning within and across disciplines through integrative approaches, emphasizes experiential and service learning, and graduates students with multicultural and international perspectives.
It is the policy of the California State University Channel Islands (CI) to provide equal employment opportunities to all employees and applicants for employment.
CI is committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
Our commitment takes three forums:
* Ensuring a Non-Discriminatory workplace
* Ensuring Non-Discrimination in all employment practices
* Valuing differences among individuals
California State University Channel Islands is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status or protected veteran status.