Director of Facilities and Campus Development Yakima, WA
Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.
The University currently offers the degree of Doctor of Osteopathic Medicine enrolling a total of 560 medical students with plans to develop other programs and/or colleges. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five state region. The campus owns and operates in four buildings with plans to expand.
PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit www.liveyakimavalley.com
General Summary: Under the direction of the Chief Operations Officer, the Director of Facilities and Campus Development is responsible for all the campus facilities and development of new spaces.
Essential Job Functions:
Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to senior leadership. Develops rolling five-year facilities strategic plan and budget forecast; develops and oversees facilities operational planning; recommends new capital improvement programs; develops facility design standards including interior design standards, color palettes and furnishings. Responsible for implementation and on-going assessment of short and intermediate facility development planning and develops and oversees effective facility preventive maintenance program.
In collaboration with University Administration, participates in architect selection, architectural design review and approval; is PNWU owner representative to contracted architects, general contractors and subcontractors.
CONSTRUCTION PLANNING AND OVERSIGHT
Oversees current buildings renovations and new building construction to assure completion on time and within budget. Prepares specifications for physical plant projects, estimates costs of equipment, materials, labor, and supplies; prepares bid specifications for projects, equipment, and contracted services, oversees site and building projects performed by outside contractors.
Assures effective utilization of all University space to assure optimal learning and working environment; maintains up to date space inventory; works with Student Affairs to assure collaboration with student government association (SGA) representatives. Makes recommendations to University Administration to realize adequate and attractive working environment for staff and faculty.
Oversees and manages rental properties including rent/CAM invoicing and rent-due collections, vendor payments, reconciliations of account, repair and maintenance, rental listing, showing and negotiating of lease terms.
Ensures quality and timeliness of facility, environmental services, food and nutrition services, construction services, Materials Management and Logistics Support, Security and Bio Medical Engineering Services. Achieves desired outcomes in all departments managed while maintaining high ratings as reflected in annual Student and Staff survey.
Works collaboratively with University Finance and Administration on budget preparation and report preparation. Plans and prepares revenue and expense projections covering financial and human resource costs consumed by departments reporting to position, including capital equipment, operating budgets, personnel budgets and other expenses. Provide continuous analysis and reports on variations from established budgets.
LINE MANAGEMENT DUTIES
Plan, organize and direct work of subordinate units, Facilities, Housekeeping, Materials Management and Logistics Support and Security. Oversee contract services including Food Services. Defines expectations and deliverables; establish procedures, practices, and standards; hire staff appropriate to the position; monitor deliverables and productivity; identify and address deficiencies. Recommend, implement, and communicate operating policies, procedures and protocols to all subordinates on an on-going basis. Establish a clear understanding of customer requirements and expectations. Monitor contractual agreements in coordination with University Finance to assure compliance.
Develop performance plan for all direct reports. Assist direct reports, as necessary, in developing performance goals for their direct reports. Monitor results; provide coaching, counseling and direction as necessary. Review and evaluate staff at regular intervals. Recommend compensation actions consistent with organizational guidelines.
Implement employee relations programs. In collaboration with Human Resources, apply disciplinary and other corrective action programs as appropriate.
Provides training consistent with current and future job requirements. Function as mentor/preceptor for staff members through lectures, hands-on demonstrations, and coaching. Foster an environment conducive to on-going learning and education.
QUALITY & COMPLIANCE
Ensure adherence to all policies and procedures and the organization's Mission Statement. Oversee the identification and implementation of measurement standards for core processes, including product/service quality and financial controls. Maintains high level of quality through regular conversations with managers and staff. Evaluate and act upon data from reports. Maintain knowledge of and adherence to legal and regulatory requirements and Life Safety codes. Participate in quality initiatives; establish and implement unit specific goals. Complete all reports, personnel actions and other documents in a timely/accurate manner; follow up and resolve discrepancies and adverse conditions.
CUSTOMER SERVICE/RELATIONSHIP MANAGEMENT
Maintain a professional, courteous, and positive manner with all contacts. Work collaboratively in relationships with co-workers; participate in achieving common goals; share knowledge and expertise willingly; offer/lend assistance as needed. Convey information clearly in writing and orally, listen with empathy; accept constructive criticism/feedback; respond to inquiries accurately and in a timely manner.
Develop and maintain relationships with counterparts in other organizations; participate in professional associations. Maintain currency in knowledge, skills, and credentials through participation in seminars, conferences and other educational opportunities. Through collaboration, develop and recommend best practices; oversee implementation of practices and programs. Identify and recommend opportunities for improvement of services provided. Encourage positive response to new opportunities, new technology and changes in Higher Education and in Healthcare.
Maintain and enhance the image of the organization with municipal agencies and the public through active participation in community and industry affairs; encourage subordinates to participate actively in local, state, and national affairs, as they pertain to the organization.
Serves as administrator responsible for facility safety and meeting physical ADA compliance and other governmental standards. Chairs Safety Committee and oversees emergency preparedness for campus; participates in cross functional/departmental efforts and committees; is responsible for and understands accreditation standards and expectations specific to the department and adheres to policies and procedures to meet or exceed such standards; conducts himself/herself appropriately and consistently in accordance with the philosophy and mission of PNWU; other duties as assigned.
Required: Bachelor's Degree in Engineering, Building Trades Management or related field
Preferred: Master's Degree
Minimum ten years progressive experience and demonstrated success in operational and strategic planning as well as budget development preferably in an institution of higher learning or similarly regulated environment.
Five-year demonstrated success in new building design, architect selection, program development and construction oversight.
Desired Skills, Knowledge and Abilities: Strong project management, mentoring, organization, interpersonal, and planning skills; strong verbal and written communication skills; ability to work in a team and flexibility to work with others in a variety of circumstances; ability to problem solve by analyzing issues and creating action plans; ability to manage projects and people and prioritize and self-direct work flow; ability to work with and manage different computer programs and databases; schedule activities and/or meetings; gather and/or collate data; and work with data utilizing specific, defined processes.
PNWU is a drug-free workplace, equal opportunity employer and educational institution. To request this publication in an alternative format, or to apply in an alternative format, please call Human Resources, 509.452.5100.