Director, Engineering Research Administration Services
The University of Arizona
December 13, 2017
90000.00 - 110000.00
Full Time - Experienced
Accounting, Administration, Finance
4 Year Degree
The Director of Engineering Research Administration Services (ERAS) plays a vital role in the success of the College of Engineering by providing strategic oversight to research administration activities. Requiring a unique ability to envision long-term opportunities and manage daily operations, this position ensures that pre- and postaward initiatives in the College remain a model of excellence.
Reporting to the Assistant Dean, Research Development, the Director supervises the ERAS team. Each year, this team processes over 400 proposals, totaling more than $250M in requested funding, and it provides major support for college faculty and staff in preparing competitive research proposals. FY17 annual research expenditures for the College exceeded $20M, which was generated by approximately 130 active faculty members and research staff from eight academic departments. The College has over 200 active sponsored projects that come from more than 80 sponsors. In addition, ERAS currently provides preaward administration services to the College of Architecture, Planning, and Landscape Architecture (CAPLA).
Duties and Responsibilities:
The Director must have a high degree of expertise in both pre- and postaward research administration. Working under broad direction, the Director will manage complex proposal and award initiatives for which no clear precedent exists.
The essential responsibilities of the Director position are:
Build and maintain a cohesive, collaborative, results-oriented research administration team and establish strong connections with College leadership;
Manage and provide training and mentoring to all staff members in ERAS;
Set individual and team goals and objectives, and manage performance;
Develop and implement team-building strategies; and
Monitor and distribute ERAS team workload based on volume and complexity.
Collaboration and Support
Advise College leadership on all matters related to research administration activities within Engineering;
Work cooperatively with College, University, and Sponsors in order to assist Engineering in achieving its research administration goals;
Work closely and cooperatively with Engineering and CAPLA investigators to meet their research administration needs;
Foster a culture of excellence in research administration within ERAS and the College by advising, assisting, and providing training for department faculty and staff regarding research administration activities;
Consult and collaborate with Assistant Dean for Finance and Administration as needed;
Build national network by maintaining active NCURA membership; and
Participate in the annual negotiation of the Memorandum of Understanding between Engineering and CAPLA, and participate in interim assessments as needed.
Make recommendations to the Assistant Dean, Research Development regarding policy and procedure revisions to improve pre- and postaward services;
Establish standard operating procedures for pre-award service delivery;
Provide high level postaward administration in areas determined by the College and departments to be most needed;
Supervise new award budget entry into the Adaptive Planning system
Develop and monitor internal performance metrics to ensure high levels of service and accomplishment of objectives;
Administer, interpret, and apply sponsor and university policies and procedures related to sponsored project administration, monitor policy changes implemented by external sponsors and disseminate information to College staff; and
Serve as a resource for ERAS team, department heads, administrators, faculty, and departmental research administrators in the College to ensure that research administration operations in the College maintain the highest standards.
Other duties as assigned.
Bachelor’s degree and seven years of research administration experience, including three years of preaward experience, in a University or other research setting; OR any equivalent combination of experience, training, and/or education;
Three years of management experience;
In-depth knowledge of federal and sponsor regulations governing grant and contract administration, including the Uniform Administrative Requirements for cost principles and audit regulations for federal awards (known as “Uniform Guidance”), formerly OMB Circulars A-21, A-110, and A-133;
Ability to prepare, analyze, and revise detailed proposal budgets;
Philosophy that emphasizes leadership as collaboration and relationship-building, while constantly seeking better ways to achieve individual and team excellence;
Keen desire to build and maintain a team that values mutual trust and respect; and
Level of confidence and experience sufficient to earn the trust and respect of constituents and cultivate collaboration.
More than 10 years of research administrative and management experience in a University or other research setting;
Certified Research Administrator (CRA);
High degree of emotional intelligence to successfully communicate and build relationships with various personality types;
Ability to work under pressure with constantly changing priorities and deadlines;
Analytical abilities and skills to address complex problems, issues, or projects including formulating and implementing resolution plans;
Exceptional oral and written communication skills, as demonstrated by the ability to articulate ideas, thoughts, and information in a logical manner and sequence to summarize complex issues clearly, especially pertaining to proposals and contracts; and
Ability to motivate and manage individuals for maximum performance.
The University of Arizona (UA) is a place without limits — where teaching, research, service, and innovation merge to improve lives in Arizona and beyond. We aren't afraid to ask bigger questions, to get better answers.
Established in 1885, the University of Arizona, the state's super land-grant university with two medical schools, produces graduates who are real-world ready through its 100% En...gagement initiative. Recognized as a global leader, the UA is also a leader in research, bringing more than $606 million in research investment each year, and ranking 21st among all public universities. The UA is advancing the frontiers of interdisciplinary scholarship and entrepreneurial partnerships and is a member of the Association of American Universities, the 62 leading public and private research universities. It benefits the state with an estimated economic impact of $8.3 billion annually.