The University of Texas at San Antonio (UTSA) is seeking a dynamic leader for the position of Director, Grants and Contracts Financial Services (GCFS). This position reports to the Associate Vice President for Sponsored Project Administration in the Office of the Vice President for Research. The incumbent is responsible for the administration of sponsored projects financial services and oversees grant and contract accounting and reporting including federal, state and ad hoc reports while ensuring that existing procedures and controls are adequate to comply with financial terms, conditions and reporting requirements of externally sponsored programs.
The incumbent leads a staff of 8 professionals committed to improving processes and to providing outstanding service in an increasingly complex and demanding regulatory environment. As a key member of the financial leadership team, the GCFS Director will be responsible for providing university-wide leadership and broad strategic oversight of grants accounting to facilitate UTSA’s aggressive tier-one aspirations.
Typical duties include (but may not be limited to) the following:
1. Provide administration and management of sponsored projects financial services operations including account activation and close out, invoicing, letter of credit drawdown requests, month-end closing processes, accounts receivable management, financial reporting, compliance with cost accounting standards, project to project cost transfers and facilities and administrative cost recovery.
2. Develop necessary processes to insure compliance with cost accounting standards as required in OMB 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: consistency in estimating, accumulating and reporting costs, consistency in allocating costs incurred for the same purpose and accounting for unallowable costs.
3. Maintain the chart of accounts for the grants and contracts restricted fund group.
4. Analyze financial data relevant to sponsored projects to ensure protection of university assets; prepare reports detailing the financial status of extramural funding.
5. Supervise the preparation and submission of federal, state, and ad hoc financial reports in compliance with federal, state, sponsor and university requirements.
6. Report cost sharing to sponsors as documented by the Research Service Centers. Establish cost sharing companion accounts to segregate expenditures.
7. Provide authoritative expertise on the subject of sponsored projects financial administration to decision makers at all levels of the university and act as a resource for information on fiscal compliance issues.
8. Maintain sponsored project accounting guidelines and procedures and provide input to policies and procedures which may have an impact on sponsored project administration.
9. Maintain a risk assessment process for cash management and financial reporting activities to minimize institutional vulnerability.
10. Analyze and evaluate the financial activities of research recharge centers and develop fiscal procedures for all recharge centers and facilities.
11. Responsible for interviewing, hiring, coaching and training employees; directly or indirectly supervising work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
12. Work closely with the Office of Sponsored Project Administration in reviewing and implementing regulations and best practices related to sponsored projects. Work closely with the Office of the Controller on cash drawdown requests, month-end and year-end closing processes and all other cross-functional responsibilities as needed.
13. Serve as the subject matter expert for all grant modules of PeopleSoft, including oversight of all upgrades and enhancements, system testing and participation on UTShare module functional committees.
This is a security sensitive position. Employment is contingent upon a successful background check.
For additional details and to submit an application, please visit this link: https://jobs.utsa.edu/postings/7844
UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.
Knowledge of personal computers, Microsoft Office, accounting software and standard office equipment.
Seven years of increasingly responsible experience in grants accounting with at least three years in a supervisory capacity.
Post-award grant and contract accounting and reporting experience.
Experience with ERP systems.
Demonstrates success in leveraging the use of technology and improve business processes.
Excellent verbal and written communication skills; ability to respond effectively to questions from parties internal and external to the university; ability to develop and present effective presentations and to write reports, business correspondence and procedures.
Extensive knowledge of OMB circulars applicable to sponsored projects and other federal and state requirements.
Strong leadership skills.
A commitment to excellence and attention to detail.
Demonstrated problem solving and decision making skills.
Additional Salary Information: Commensurate with experience.
The University of Texas at San Antonio (UTSA) is dedicated to the advancement of knowledge through research and discovery, teaching and learning, community engagement and public service. As an institution of access and excellence, UTSA embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property – for Texas, the nation and the world.