Adelphi University is a nationally ranked, doctoral research university offering exceptional liberal arts and sciences programs and professional training. We are a private comprehensive university of nearly 8,000 students, with a main campus located in Garden City, on Long Island, New York, within 15 miles of JFK Airport and convenient to Manhattan.
The Contract Coordinator will be a critical role in the University’s Office of Risk Management. The primary role of the Contract Coordinator will be to oversee the contract management process and work closely with the community to ensure that appropriate contracts support arrangements between the University and third parties. Contracts currently are developed during the normal course of business to procure various goods and services. Agreements were developed for the following: construction, facilities management, athletics, information technology, professional services, consultants, academic affiliations, patents, logos and trademarks, donor relations, conference services and intellectual property. It should be noted that the areas listed are not all inclusive. It is also expected that the Contract Coordinator will also work closely with external legal counsel, as well as the Executive Vice President for Finance and Administration, as necessary, to negotiate and finalize contracts in compliance with University policy.
S/he will be responsible for maintaining the contract management database and ensure that all contracts are accurately reflected in the database; administering activities to renew or extend existing contracts; working with the community to develop performance metrics for each contract to assist in assessing the performance of each party under contract; working with the community to ensure that third parties have complied with the terms of their respective contracts; working with external counsel or the EVPFA to update University contract policies and procedures, as necessary; and working with external counsel or the EVPFA to develop or update standard agreements, terms or conditions that can be utilized for contracts. S/he will communicate and assist in training the community regarding any changes in University contract policies and procedures, as well as review components or contractual arrangements and analyze the elements of the agreement for accuracy and compliance with University policy. S/he will also conduct quality assurance review of all contracts and prepare contract documents for execution, distribute execution counterparts, maintain quality and integrity of Contracts Management Database System, conduct legal research support on Lexis Nexis and other Internet search engines, notarize University documents, and monitor the collection of required contract documents - Certificates of Insurance, Execution Copies.
The ideal candidate will have a Bachelor’s Degree plus 2 - 4 years of formal legal training or equivalent. S/he must have familiarity with contracts typical in a higher education environment, strong experience administering all aspects of a contract management process, understanding of legal terms and conditions typical in contract documents, technical knowledge of contract management software, and good organizational skills with an ability to multi-task as well as prioritize workload according to volume, urgency, etc. S/he must also have the ability to maintain confidentiality. Good interpersonal skills and experience working with various stakeholder groups in a collaborative environment are necessary. Strong verbal and writing skills are expected. S/he should have strong computer skills for using Windows, Microsoft Word, Excel, Access, E-mail, Lexis Nexis and other Internet search engines.
Adelphi University is an equal opportunity/affirmative action employer committed to building a diverse workforce and strongly encourages applications from women, under-represented groups, members of the LGBT community, people with disabilities and veterans. Adelphi University is an EEO/AA employer.