Stanford University, School of Engineering, Department of Bioengineering, Department Manager, 100% FTE, Exempt
School of Engineering / School of Medicine, Department of Bioengineering
The Department of Bioengineering in the School of Engineering and School of Medicine seeks a department manager with proven experience and strong leadership skills to serve as the department’s chief administrative officer.
The Department of Bioengineering (BioE) is creating a fusion of engineering and the life sciences that promotes scientific discovery and the invention of new technologies and therapies through research and education. Our mission includes advancing bioengineering as a fundamental engineering discipline grounded in basic sciences, powered by a unique set of engineering concepts and principles, and capable of realizing many diverse applications.
BioE is jointly supported by the Schools of Engineering and Medicine. It includes, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.
The department manager has responsibility for all administrative functions, including finance & budgets ($41 million consolidated budget), managing and coordinating grants and contracts for the department, ensuring compliance with institutional and external requirements, staffing (management of 47 staff members), facilities (Shriram ~ 227k sq. ft.), health and safety, faculty affairs (approx. 27 regular faculty), and student services.
The department manager works with a great deal of autonomy and is expected to independently and proactively find solutions to administrative issues. The department manager also collaborates extensively with colleagues in both schools and across the university, representing BioE’s administrative and operational concerns. The department manager has the unique opportunity to work both as a leader of strategic initiatives and as an individual contributor. As such, the successful candidate will be someone who can balance both managing others and hands-on work.
The department manager reports directly to the bioengineering department chair and on a dotted-line basis to the senior associate deans for administration in engineering and medicine.
Direct staff and provide leadership to achieve the goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
May independently, or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
Independently initiate and create strategic plans for the organization or program(s) managed. Make recommendations that may impact the unit's academic and research capabilities Identify and resolve strategic issues of substantial significance that affect overall functioning beyond the immediate unit, and consult and advise senior leadership. Oversee allocation of all resources.
Manage the direction of internal academic and administrative policy development for programs and administrative operations.
Ensure the financial success of the organization. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing, forecasting and reporting.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Advise senior management on programmatic and policy development. May provide input to university leadership on institutional academic and administrative policies and guidelines.
* - Other duties may also be assigned
About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for your interest!
Education & Experience:
Bachelor's degree and seven years of relevant experience in administrative and financial management, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated leadership and supervisory, planning and change management skills.
Excellent planning and organizational skills.
Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
Advanced financial expertise in accounting, budget planning and financial forecasting.
Advanced analytical and problem solving skills.
Strong negotiation and effective interpersonal skills.
Attention to detail and accuracy.
Expertise in business and management of computer applications and databases.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the university's Administrative Guide, http://adminguide.stanford.edu.
Stanford University is one of the world's leading research universities. It is known for its entrepreneurial character, drawn from the legacy of its founders, Jane and Leland Stanford, and its relationship to Silicon Valley. Areas of excellence range from the humanities to social sciences to engineering and the sciences. Stanford is located in California's Bay Area, one of the most intellectually dynamic and culturally diverse areas of the nation.