Associate Vice President for Auxiliary and Business Services
Finance and Business
Reporting to the Vice President of Finance and Business/CFO, the Associate Vice President for Auxiliary and Business Services is responsible for the strategic oversight of fiscally sound programs to ensure student success. The AVP will oversee the successful operation of the following: Public Safety, Facilities, Enterprise Project Management, Purchasing, Conference and Events, Mail Services, Shipping and Receiving, Transportation, Contract Management, and auxiliary services including Dining Services and Bookstore.
ESSENTIAL JOB FUNCTIONS:
The AVP is responsible for providing strategic leadership and direction to establish short and long-range planning, and for overseeing the following functional areas.
With the Director of Physical Facilities:
Provide broad oversight for strategic planning. Facilities functions and services include: maintenance, and deferred maintenance, housekeeping and custodial, grounds, facilities operations, and project management. Work with facilities management, university administration, and other stakeholders. Prepare project recommendations and requests for approvals. Ensure that projects conform to university standards and local and national building codes.
With the Director of Public Safety:
Provide broad oversight for the Department ensuring the safety, security and protection of persons and campus property.
With the Director of Purchasing:
Responsible for purchasing policies, contract negotiations and inventory control; systematically review and evaluate relationships with vendors to ensure the university is working with the best pricing as well as quality products.
With the Director of Conference and Events:
Provide broad oversight and leadership, coordination, development, planning, direction, and operational management for all aspects of campus conferences and events for both on-campus and external clients.
For Mail Services, Shipping and Receiving, Transportation and Fleet Management: Oversee the smooth business operations of these areas.
For Contract Management:
Responsible for the contracts and services under the management control of the AVP; assures compliance and approves payment for consultants, vendors, and contractors for completed work.
For Dining Services and Bookstore:
Serve as liaison with the Dining Services and Bookstore vendors.
The AVP will identify points of intersection that can lead to greater efficiency, improved process, reduced duplication, increased customer satisfaction, and enhanced quality.
Develop and evaluate policies and procedures for the areas of responsibility and provide advice and input for other areas of the campus.
Oversee the development of the annual budgets for areas of responsibility for review by the Vice President for Finance and Business/CFO.
Ensure that business and financial operations are performed in accordance with federal and state laws and university policies, processes and procedures.
OTHER DUTIES AND RESPONSIBILITIES:
Performs other related duties as required.
Management responsibilities include advocacy, coaching; effective supervision; problem-solving and conflict resolution.
Determines standards of performance and assesses performance to ensure attainment of operational and financial objectives. Provides for selection, training, and development of staff and recommends their compensation, promotion, transfer, or dismissal as appropriate in accordance with the College’s policies.
WORKING CONDITIONS/PHYSICAL DEMANDS:
May be subject to frequent and extended periods of outside work, subject to all weather conditions; Subject to regular interruptions to handle emergency situations.
Occasional strenuous periods of physical activity such as climbing, bending, standing, and lifting; May spend extended periods at terminal, on telephone, or operating other office machines requiring eye-hand coordination and finger dexterity.
In employment, as in education, Regis College is committed to equal opportunity and affirmative action.
A Master’s degree in business or a related field, MBA preferred; minimum of 5-7 years of relevant experience is required. Certified Auxiliary Services Professional, (CASP), credentials a plus.
Experience with facilities management and planning, campus police regulations, and auxiliary services management.
A broad and sophisticated knowledge of a variety of auxiliary business models; a successful track record of managing complex capital planning, budget and financial systems; extensive knowledge of campus dining and auxiliary programs.
Significant experience developing RFP's, negotiating and managing contracts, and developing effective business relationships.
Effective skills in the development and delivery of presentations to various stakeholders.
A record of increasing responsibilities that includes directly managing multifaceted enterprises with successful outcomes is also required.
Strong project management capabilities; and exceptional analytical, written and verbal communication skills.
Energetic, forward-thinking and creative individual with high ethical standards.
Strategic thinker with advanced technical skills, analytical ability, good judgment and strong operational focus.
Advanced skills with Microsoft applications, including Outlook, Word, Excel, PowerPoint.
Ability to manage others through change.
Knowledge and understanding of issues facing higher education.
Regis is a private Catholic coed university in Greater Boston with nearly 2,000 undergraduate, graduate, and doctoral students within the four schools of arts and sciences, business and communication, health sciences, and nursing. Regis is located 12 miles from Boston on a beautiful suburban campus in Weston, MA. Founded in 1927 by the Sisters of Saint Joseph, Regis offers students a values-based ...education integrated with cutting-edge technology and industry-focused curriculum. Students can enroll in courses on campus or in the university’s rapidly expanding online program.
Students from across the U.S. and abroad pursue studies in biology, biomedical engineering, communication, education, global business management, the humanities, medical imaging, neuroscience, nursing, nutrition, occupational therapy, psychology, public health, social work, pre-dental, pre-law, pre-medical, and pre-veterinary programs. Regis students are encouraged to take advantage of flexible educational options like the 4+1 master’s, which allows students to earn a bachelor and master’s degree in five years.
• A bucolic campus environment with more than 70 percent of undergraduate students living on campus in five residence halls which include new suite-style rooms and fitness equipment.
• A comprehensive internship program where students participate in unique clinical and internship experiences in Boston and the surrounding area. 96% of Regis graduates are employed full-time or are enrolled in graduate school six months after graduation.
• Unique global experience opportunities through its Center for Global Connections, including study abroad and global service learning programs.
• A nationally recognized nursing program that has received the National League for Nursing designation as a Center of Excellence in Nursing Education for a third consecutive time.
• Broad academic support services through the Academic Center for Excellence, iPads for all students and faculty, and an 11:1 student to faculty ratio.
• An expansive library with a learning commons, study and research space with FitDesks that allow students to exercise while studying, and a Dunkin Donuts.
• 25+ clubs and organizations and student programming.
Regis has 18 men’s and women’s NCAA Division III athletic teams in the Great Northeast Athletics Conference (GNAC). The Athletic Facility includes:
• Indoor facilities with three fitness rooms, a six-lane swimming pool, gymnasium, athletic training room, and team room.
• Outdoor facilities with a turf field surface for field hockey, lacrosse, and soccer; an eight-lane track around the field; six tennis courts; and a softball diamond with a dirt infield and grass outfield.
Founded in 1927 by the Sisters of St. Joseph of Boston and led by President Antoinette Hays, PhD, RN, Regis is grounded by its principles of welcoming all without distinction and caring for the dear neighbor.
To learn more, please visit the Regis website: www.regiscollege.edu