The Institute for Medicine and Public Health at Vanderbilt exists to connect research and teaching with policy and practical solutions. We are charged with re-imagining and amplifying collaborations among more than 50 departments, 292 faculty, 110 graduate students, 21 centers, and all ten schools that comprise the university. The Institute, founded in 2006 by Dr. Robert Dittus, reaches across the state, nation, and the global community to translate knowledge into better health. Our research funding includes investigator initiated, single-, multi-site and consortia-driven research from funders including AHRQ, CDC, CMS, Gates Foundation, NIH, and PCORI. Contracting includes a clinical trials unit, data and bio-specimen repositories, informatics, and expert consulting alongside sole-source contracting with federal agencies and the state. Current portfolio value is above $210 million.
In parallel with the growth and breadth of the Institute, we are expanding our grants and contracts management capacity and seeking a highly experienced administrative leader to enhance processes, prepare for continued growth, assure staff development, expand communication with investigators, identify and assist in developing areas for growth in funding, ensure use of new tools and best practices are optimized, and contribute to advancing the recognition of the work of the Institute through targeted communications and outreach.
Essential competencies and leadership style include:
Exceptional service to investigators, teaching faculty, and research teams
Unwavering attention to opportunities to improve the ways in which we work
Guaranteeing that all employees are enabled to work at the top of their ability
Commitment to explicit goals to improve processes and outcomes
Continuous and transparent measurement of attainment of goals to fuel adaptations
This leadership role will have responsibility for:
Highly collaborative service to investigators
Functional, managerial, and oversight experience in research administration
Pre- and post-award grant and contract management
Budget planning, analysis, and forecasting
Team building and reorganization
Regulatory aspects of submissions, fund management and effort allocation
Specification and implementation of standard operating procedures
Familiarity and experience with effective continuous process improvement
Facilitating communication to multiple constituent groups about accomplishments and initiatives
Critical tasks include:
Establishes a program of outreach to work closely with faculty, schools and departments, building strong relationships to facilitate research efforts and resolve issues.
Ensures timely submission of grant applications, execution of contract and agreements and sponsored projects finance/administration of all awarded grants and contracts.
Assures management that all sponsored research financial and administrative requirements of the institute, medical center, and sponsors are met.
Ensures all reporting for sponsored projects are accurate and submitted in a timely manner.
Prepares oral and written presentations on sponsored projects administration for executive committees, faculty, schools, and departments.
Serves as a knowledge expert for the time reporting and effort certification systems with respect to adherence to sponsored program guidelines.
Interfaces with Institutional Research Committees, Legal Affairs, Technology Management, faculty groups and all other stakeholders in the medical center research enterprise.
Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
Responsible for the research administration website presence and communication strategies.
Manages personnel administration activities for direct reports in regards to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning.
Performs other duties as assigned.
10 years of experience in academic or non-profit grants and contract management
About Vanderbilt University Medical Center Institute for Medicine and Public Health
The Institute for Medicine and Public Health at Vanderbilt exists to connect research and teaching with policy and practical solutions. We are charged with re-imagining and amplifying collaborations among more than 50 departments, 292 faculty, 110 graduate students, more than 21 centers, and all ten schools. The Institute reaches across the state, nation, and the global community to translate knowledge into better health.