Rich Text Editor, CKeditorDescription, Press ALT 0 for help
Hiring Department:Dean's Office Med, Administration and Finance-School of Medicine and Health Sciences
Minimum Hiring Salary/Position Details: $225,000 plus per year, full-time, benefited, exempt Benefits: Includes single or family health care coverage, dental, vision, life insurance, retirement plans, tuition waiver, annual and sick leave, EAP and more. Work Schedule: Monday-Friday 8:00 a.m. - 4:30 p.m., occasional nights and weekends.
The University of North Dakota School of Medicine and Health Sciences in Grand Forks, ND is seeking an experienced, qualified leader to assume the role of Associate Dean for Administration and Finance (ADAF)/Chief Operating Officer (COO). The ADAF/COO is a key member of the senior management team of the School of Medicine and Health Sciences (SMHS) and acts as a strategic partner and advisor to the Vice President for Health Affairs (VPHA) and Dean of the SMHS. The COO is second in command to the VPHA and Dean for all non-academic SMHS functions, and is responsible for the efficiency of its multi-dimensional business operations that involve four regional campuses across the state of North Dakota. The ADAF/COO is responsible for establishing and executing short and long term operating goals and initiatives aimed at advancing the SMHS's image and reputation. The overall goal of the ADAF/COO position is to ensure the appropriate environment and support services so that the SMHS can achieve sustainable growth in its quest to be the best community-based medical and health sciences school in the country, and fulfill the expectations outlined in Chapter 15-52-01 of the North Dakota Century Code "...to educate physicians and other health professionals for subsequent service in North Dakota and to enhance the quality of life of its people. Other purposes include discovery of knowledge that benefits the people of this state and enhances the quality of their lives."
Specific duties and responsibilities of the position:A Complete Position Description is available as an attachment in the bottom right corner of this position announcement.
Develop administrative and fiscal strategies to meet the short and long range strategic planning of the School of Medicine and Health Sciences and the University of North Dakota.
Forecast financial needs for all programs, in conjunction with SMHS and UND leadership and planning strategies.
Prepare the annual and biennial budgets utilizing parameters established by the VPHA/Dean of the SMHS for submission to the UND Vice President for Finance and Operations, UND Office of the President, and the legislature of the State of North Dakota.
Manage day-to-day financial operations of the SMHS.
Work directly with legislative committees and other external groups in matters relating to programs and budget.
Prepare affiliation agreements, contracts, memoranda of understanding, and direct/conduct related negotiations.
Assist with recruitment of high-level faculty and staff positions.
Manage and oversee the SMHS clinical practice enterprise, including professional and clinic billing, the medical service plan, clinic operations, management of patient records and electronic health systems, and risk mitigation (especially ensuring compliance with HIPAA requirements and best practices).
Provide executive-level leadership for significant SMHS business and operational functions such as capital asset planning and optimization, space planning and utilization, key service and procurement contract strategies, and optimal organization of team processes.
Anticipate and adapt to rapidly evolving healthcare delivery and reimbursement reform models and practices.
Develop strategies to ensure continuing growth of the SMHS research enterprise despite an increasingly competitive environment for sponsored funding and an anticipated reduction in indirect (facilities and administration) cost recovery.
Serve as a key member of the Vice President for Health Affairs and Dean’s leadership team:
Participate in senior leadership meetings on a regular basis.
Work on projects and perform other duties as requested by the VPHA/Dean.
Prepare and present strategic plans, fiscal and otherwise, to internal and external constituencies, including the SMHS Advisory Council, the North Dakota Board of Higher Education, and the North Dakota legislative bodies.
Develop administrative systems and methods necessary to provide maximum operational efficiency:
Develop and implement SMHS fiscal and administrative policies and procedures in conjunction with North Dakota University System (NDUS) and University of North Dakota (UND) administrative guidelines.
Advise the Vice President for Health Affairs and Dean and other SMHS department heads on NDUS and UND administrative guidelines.
Work closely with other members of the VPHA/Dean’s leadership team in evaluating SMHS administrative needs and in determining how best to respond to challenges and opportunities for improvement.
In the absence of and as directed by the VPHA/Dean, make day-to-day operational decisions as they relate to administrative (non-academic) operations.
Direct the Office of Administration and Finance:
Provide overall direction and oversight of the functional units within the Office of Administration and Finance (fiscal, budgetary, facilities, human resource, payroll, records management, clinical and professional practice management, and procurement) to ensure that they are contributing positively to the accomplishment of the SMHS annual operating plan and longer term strategic plans.
Handle all decision-making with respect to organizing the functional units, determining their optimal staffing configurations, and assessing their overall effectiveness.
Perform all aspects of human resource functions for key positions in the Office of Administration and Finance including performance evaluation, progressive discipline, and salary administration.
Provide the resources and training opportunities necessary for all Office of Administration and Finance staff in order for them to perform the duties of their positions.
Advocate the programs and resources of the Office of Administration and Finance to all SMHS departments.
Administer the SMHS Facilities Management Program:
Provide strategic planning input for all facets of facilities management.
Manage facilities projects for the SMHS in conjunction with key management personnel from the UND Facilities/Planning Department.
Provide oversight of architects for all SMHS building projects.
Participate in meetings and negotiations for all facilities projects.
Competencies expected of position:
Proven leadership skills with outstanding people, project managment, and organization skills.
Demonstrated understanding of marketing communications and their importance to the brand and mission of the School.
Demonstrated evidence of strong interpersonal, verbal, and written communication skills, especially with senior managment and board level constituencies.
Excellent negotiation and facilitation skills.
Demonstrated commitment to working with a diverse population of faculty, students, and staff, and a commitment to a culture of professionalism with a customer service focus.
Demonstrated record of achievement in administration to include policy formulation, strategic planning, and day-to-day oversight of resource allocation processes.
Ability to travel locally, regionally, and nationally to advise, educate, and advocate for the SMHS and UND.
Rich Text Editor, CKeditorDescription, Press ALT 0 for helpIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
Master's Degree in health care administration, business administration, public administration, accounting, or related field.
Five years extensive work experience in areas of clinic/hospital/medical school management, university administration, or related fields.
Five years of supervisory experience.
Proficiency with MicroSoft Excel, Word, PowerPoint, and Outlook software.
Experience in handling strategic human resource issues and an understanding of finance in higher education and/or not-for-profit organization.
Extensive and progressive leadership/management experience preferably in the area of academic support services (human resources, financial operations, budgeting, procurement, etc.).
Experience with project management and resource allocation.
Successful criminal history background check.
Experience with higher education and university policies, procedures, and leadership.
Experience directing the management of facilities projects from concept to completion.
Experience in administration of healthcare clinical practice plans.
Experience in administration of medical residency programs.
Experience in operational supervision of clinical practices; HIPAA compliance; clinical billing and reimbursement.
Experience with PeopleSoft Finance and Human Resource Management Services (HRMS) software.
Experience with North Dakota University System and University of North Dakota policies and procedures.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EEO/AA for screening, interviewing and selection purposes.
To be considered for this position, all application materials must be fully submitted by 5PM on the closing date.
EEO Statement UND is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Women, minorities, veterans and individuals with disabilities are encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status on the form found at http://und.edu/affirmative-action/apcontrolcard.cfm. This information will remain confidential and separate from your application.
ND Veteran’s Preference North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at http://und.edu/discover/_files/docs/annual-security-report.pdf. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND 58202.
The University of North Dakota is the state’s oldest and largest institution of higher education, with a Carnegie classification of high activity research university. It is the primary center for professional education and training, with North Dakota’s only law and medical schools.
Founded by the Dakota Territorial Assembly in 1883, six years before statehood, UND has remained a university wit...h a strong liberal arts foundation surrounded by professional and specialized programs. With a strong entrepreneurial spirit and commitment to serve the community, the University’s mission is to provide students a liberal arts foundation with a particular focus on business, education, law, medicine, health sciences, petroleum engineering, unmanned aircraft systems, and aerospace.
UND enrolls 15,143 students (fall 2013) in 224 fields of study from baccalaureate through doctoral and professional degrees. About half of students come from North Dakota; the rest represent all other states, seven Canadian provinces, and more than 50 nations.
Exceptional UND is the University’s roadmap to advance from great to exceptional. Building on UND’s core mission, values and tradition, it promotes teaching and learning, research, scholarly and creative activity, and service to every member of the University community. Tenets are to enrich the student experience, encourage gathering, facilitate collaboration, expand UND’s presence, and enhance quality of life.
The University’s economic impact on the state and region is $1.3 billion.
The University is located in Grand Forks, a college town of 50,000 on the Red River of the North separating North Dakota and Minnesota. The campus includes 240 buildings (6.4 million square feet under roof) on 550 acres.
Grand Forks is linked by Interstate 29 to Fargo, N.D., 70 miles to the south, and to Winnipeg, Manitoba, 150 miles to the north. The city is 300 miles northwest of Minneapolis and a day's drive from Chicago, Milwaukee, and Des Moines. Commercial air service links the Grand Forks International Airport to Minneapolis and on to other destinations worldwide.